Employer Bio:
Celebrating 26 years in business, Gartland is a leading name in Geelong’s property landscape. Known for their expertise and deep local knowledge, they deliver tailored real estate solutions across residential, commercial, and project sectors. Their approach is deliberately different — agile, high-end, and deeply customised. At the forefront of a changing industry, Gartland blends proven insight with modern capability, leveraging cutting-edge software, continuous training, and digital tools to drive exceptional results for clients and community alike.

The Job:
This full-time role sits at the heart of Gartland’s Commercial Property Management team and offers a compelling pathway for a switched-on property professional looking to grow their career. You’ll be responsible for providing administrative and operational support across a diverse commercial portfolio. From arrears management and inspections to lease administration, ESM compliance and tenant communications, your contribution will help ensure smooth portfolio performance and strong client service. Duties will include:

Communicating with tenants and landlords regarding inspections, arrears, lease renewals and rent reviews

Updating lease, property and tenant data in Re-Leased and issuing time-sensitive documentation

Coordinating maintenance works and liaising with contractors, council authorities and utilities

Supporting compliance processes including Essential Safety Measures and other regulatory requirements

Attending inspections and preparing follow-up reports

Assisting with document audits, insurance registers, welcome packs and tenancy onboarding

Providing day-to-day administrative support to the commercial team and contributing to operational improvements

Structured training and onboarding will be provided, and while this role is offered full-time, part-time arrangements may be considered for the right person.

Benefits On Offer:
Gartland fosters a progressive, energising workplace culture that values contribution, growth and wellbeing. In addition to building your skills in a commercial setting and being mentored by industry leaders, you’ll enjoy:

Complimentary Upstate Studios class passes

Dedicated mental health leave and workplace wellbeing initiatives

Weekly fresh fruit deliveries

A sleek, architecturally designed office space in central Geelong

Learning and development opportunities and professional development

Culture Snapshot:
The culture at Gartland is collaborative, forward-thinking and grounded in a shared sense of purpose. It’s fast-paced without being chaotic, ambitious without the ego, and structured without unnecessary red tape. You’ll find open communication, mutual respect, and a genuine desire to see each team member succeed.

Skills Required:
This role is ideal for someone with a background in administration, ideally within real estate or professional services. You’ll bring confidence, initiative, and strong attention to detail — along with a willingness to learn and grow in a commercial property context. You’ll also need:

Excellent communication skills and the ability to manage competing priorities

Strong organisational and problem-solving abilities

Intermediate Microsoft Office and Google Suite skills

Familiarity with Re-Leased, Property Tree or other real estate platforms (preferred)

A current Agent’s Representative Certificate or Certificate IV in Real Estate Practice (required)

Understanding of commercial leasing or the Retail Leases Act will be highly regarded

How To Be Considered:
To apply, follow the links or email [email protected] with your CV. For further information on this opportunity or if you have a disability or medical condition and require alternative access application methods or would like to discuss access requirements/ reasonable adjustments for the recruitment process, please contact Lauren Hogan on [email protected] or 0439 351 629 to discuss.

Who Are We:
Fruition Recruitment is a Geelong based, and Geelong exclusive, boutique recruitment firm that specialises in talent acquisition, executive search and talent advisory. With a reputation for providing industry leading results, Fruition works hard to provide a fresh alternative to transactional sales-driven agencies and is a business that clients love working with and candidates trust. We are working on this vacancy on behalf of our client.

Having a workforce that reflects the community we serve is important to both us, and to the businesses with which we partner. Our clients want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to organisations, and to our community.

Please note though, due to the large volume of applications responses we receive to our advertised roles, we’re only able to contact shortlisted candidates. If it has been more than 7 business days since the date of your application and you haven’t heard from us but would like some specific feedback on your application, please feel free to contact us directly and we’d be happy to discuss with you.