Join Our Growing Team at Imaginelle – Where Passion Meets Purpose!

At Imaginelle, we are revolutionising the skincare and beauty industry with a focus on sustainability and innovation. As an award-winning business, we pride ourselves on our positive team culture, diversity, and commitment to making a difference in both people’s lives and the planet. With our GMP accredited facility, we are expanding and are looking for a dynamic Bookkeeper & Office Coordinator to join our passionate team.

What You’ll Do:

As our new Bookkeeper & Office Coordinator, you'll play an essential role in both our administrative and financial operations. You will be involved in the day-to-day management of office operations while also overseeing key bookkeeping functions to ensure our finances are accurate and well-maintained.

Your Key Responsibilities:

Bookkeeping & Financial Management:

Accounts Payable: Manage the accounts payable function, including processing invoices due for payment, ensuring timely and accurate payments to suppliers, and reconciling statements to avoid discrepancies.

Accounts Receivable: Oversee the accounts receivable function, including the allocation of customer payments, managing outstanding invoices, and ensuring that all payments are accurately recorded and reconciled.

Credit Control: Proactively manage overdue payments, including following up with customers on outstanding invoices and ensuring credit control procedures are followed.

Payroll Processing: Process payroll on a weekly basis, ensuring accurate payments, compliance with relevant awards and regulations, and maintaining employee payroll records. You will also assist with other payroll-related tasks, such as superannuation, PAYG withholding, and leave entitlements.

Basic HR Administrative Tasks: Assist with basic HR administration, including maintaining employee records, preparing documentation for new hires, and supporting with employee-related queries.

Financial Reporting: Help prepare monthly and quarterly financial reports, including cash flow statements and financial summaries, to assist the management team in understanding the company’s financial position.

Office Coordination: Support the smooth running of the office, from document control and filing systems to managing calendars and scheduling appointments.

Purchasing & Inventory Management:

Monitor and schedule stock levels to identify purchasing requirements, ensuring we have the necessary materials for production (training on our system will be provided).

Track orders, ensure timely deliveries, and update the system with accurate order details, including dates, vendors, and quantities.

Evaluate vendor offers and negotiate better prices to improve cost-efficiency (e.g., for ingredients and packaging materials and supplies).

Proactively follow up with suppliers to confirm or modify orders as needed and address any potential delays or issues.

Prepare purchase orders, and ensure efficient flow from ordering through to delivery and stock replenishment.

Assist with educating and training new and current employees in the department, setting clear expectations and standards for work quality.

Client & Vendor Communication: Build and maintain relationships with clients and vendors, ensuring smooth order processing and timely deliveries.

Administrative Support: Help with various office duties, including sending product samples, shipping orders, setting up new equipment, and ensuring the office is well-maintained.

Who You Are:

We’re looking for an experienced Bookkeeper & Office Coordinator with a passion for both the numbers and the people side of business. You’ll have:

A Certificate IV in Bookkeeping (or equivalent) and proficiency in Xero (certification is highly regarded).

3+ years of experience in bookkeeping, payroll, BAS preparation, and financial reporting.

Strong experience in accounts payable and accounts receivable, with the ability to efficiently process invoices and maintain accurate payment records.

Expertise in credit control, including the management of overdue payments and customer communications regarding outstanding balances.

Confidence in processing payroll accurately and handling related administrative tasks such as superannuation, PAYG withholding, and leave entitlements.

A keen eye for detail, excellent organizational skills, and the ability to manage multiple tasks efficiently.

Strong communication skills for liaising with internal teams, suppliers, and customers.

Proficiency in Xero or other cloud-based accounting software and the ability to adapt to new financial systems.

A proactive attitude, ready to contribute ideas and drive improvements across the business.

Why Work With Us:

Growth Opportunities: Be part of a company experiencing rapid growth with excellent career development prospects.

Positive Team Culture: Enjoy a collaborative, friendly work environment where we celebrate diversity and teamwork.

Meaningful Work: Contribute to a purpose-driven business that focuses on sustainability and making a positive impact.

Recognition: Your contributions will be recognized, and milestones celebrated in a supportive team atmosphere.

Innovative Environment: Your ideas matter! We encourage creativity and innovation to shape the future of the beauty industry.

Ready to Join Our Team?

If you’re an experienced bookkeeper with a passion for organization, client relations, and inventory management, we want to hear from you! Apply now via Seek to take the next step in your career and become a part of our exciting journey.

We look forward to welcoming you to the Imaginelle family!