A young dynamic team of talented finance specialists are looking for an exceptional individual to join us in our rapidly growing organisation. Vance Finance is a boutique investment company with considerable funds under management and a proven track record for stellar returns and the highest quality of service.

The company operates under a family office umbrella where you will also be assisting a small group of directors, getting a broad exposure to Finance, economics, operations, legal, compliance, business development and investor relations.

As an executive assistant, you will report to the managing director and assist in a large and varied range of activities. The managing director is across all things at all times and your priority is to assist in maintaining the information flow, work tasks, priorities and of course schedule of the Managing Director.

The right applicant will possess these qualities naturally and effortlessly:

Organisation skills and take pride in being meticulous and thorough

Impeccable presentation and language skills

A deeper understanding of the drives, motivations and agendas of different stakeholders

Being inquisitive and dynamic, solution focused and self sufficient

A good sense of humor. (We take our work incredibly seriously but we don't take ourselves too seriously)

Absolutely dependable in maintaining privacy, discretion and sensitive information

Ability to juggle and prioritise several things at once whilst still maintaining a positive demeanor

Your daily actives can be varied, however of course there are regular responsibilities like calendar management, booking travel, drafting documents, reading and prioritising email and assisting the managing director in hosting guests and meetings.

Other responsibilities are objective based and it is expected you have a first class expressive writing skills and at least an intermediate understanding of Excel and basic math. We run a company that has goals and objectives and we achieve them to continually improve and grow. You will assist the Managing Director in keeping on top of the agreed workplace objectives that the teams are assigned and will regularly document discussions had with staff from the MD which are then drafted, summarised and redistributed for proper record and understanding.

Your own objectives within the role are likely to include:

Marketing, advertising and occasional events

Conduct research or investigations of matters

Seek to maintain and improve filing standards

Assist other managers with their own projects if time permits

Being proactive in identifying and implementing ways to increase efficiency from time, money, employee satisfaction and many others.

Benefits and remuneration:

$110,000k + Super

World Class office fit-out sitting above the water in darling harbor

Parking can be organised and paid for under reserve when it becomes available

You can start at 7am or 10am if that is more suitable to you. You do not need to have a fixed work start time. We only work from home for justified reasonable reasons. We are a collaborative and fast paced environment and WFH applicants need not apply.

Any IT hardware or software you need to do your job to your best ability will be provided

Fully paid post graduate study after 2 years tenure

Annual contractually agreed pay rises

16 weeks fully paid maternity / paternity leave (Men have this same entitlement)

Qualifications and requirements:

To apply for this job it is expected you either have a minimum 4-5 years experience as an executive assistant outside of finance / investments / banking or you have 1-2 years experience as an executive assistant within the industry.

You do not require a degree to apply however it would be advantageous to have a bachelor of commerce, business, economics, law, accounting, business administration or specific EA training from US / EU college.

If you do not have a degree, you must at least demonstrate a range of different smaller qualifications that support and complement your capabilities to undertake this role and demonstrate your understand of investment finance, banking, economics or law.

Must be a permanent resident or citizen

Have no criminal record

contactable references and academic transcripts

Short listed applicants will be contacted within 7 days of applying, If you are not contacted within this time then it is assumed you were not successful. Regardless, the time taken to apply is still appreciated.