Permanent, term time at 0.8 FTE

Role Highlights

Lead and Inspire: Coordinate and manage instrumental and vocal tuition and help organize captivating musical events that showcase student talent.

Streamline Operations: in essential administrative areas, including inventory management, scheduling, and accounts payable, ensuring the smooth and efficient running of the music program.

Build Strong Connections: Foster meaningful relationships with tutors, music staff, students, and vendors, creating a collaborative and supportive environment for all.

The Role

As the Music Program Coordinator, you will play a pivotal role in ensuring the smooth operation of our Music Department. Reporting directly to the Director of Music and working side-by-side with the Music Administrator, you will be responsible for coordinating instrumental and vocal tuition, organizing musical events, and managing key administrative functions.

Key Responsibilities:

Coordinate and manage instrumental and vocal tuition programs.

Organize and facilitate music department events, including performances, rehearsals, and competitions.

Handle inventory management, scheduling, and accounts payable.

Foster strong relationships with tutors, music staff, students, and vendors.

Maintain attention to detail and ensure deadlines are met.

Utilize software tools for managing inventory, graphic design, and programming.

Promote a paper-free environment using digital strategies.

Assist with instrument maintenance, room allocation, and tutor concerns.

Prepare content for the music webpage and College communications.

About You

You are an organized and detail-oriented professional with a passion for music. We are looking for someone who can bring their administrative expertise to our dynamic Music Department. You have:

Demonstrated proficiency in Microsoft Office Suite, Microsoft Teams, and experience with inventory management and graphic design software.

Ability to work independently and be flexible in allocation of work hours to support the full range of Music programs.

Prior experience in music program administration or a related field, with a proven ability to organize and coordinate events such as performances, rehearsals, and competitions.

Experience in managing accounts payable and budgeting, including handling purchases.

Proven ability to work with and support music tutors and teaching staff, fostering strong relationships through effective and clear communication.

Commitment to the holistic development of students and the mission of the College.

Formal qualifications in music, arts administration, or business administration would be highly regarded.

About All Saints’

All Saints’ College is one of WA’s leading coeducational independent schools, catering to students from Pre-Kindergarten to Year 12. With a focus on developing students as individuals to become confident global citizens, the College’s innovative and future-focused approach to education allows students and staff to explore diverse pathways and opportunities.

Situated on Gabbiljee (Bull Creek), the College’s vast and landscaped 19-hectare property features state-of-the-art facilities, integrated natural environments, contemporary learning spaces, and unique community spaces for connecting and sharing including the College café, Wanju by The Little Parry. ASC staff members form a core part of the diverse and welcoming College community, and, along with our students, parents and community members, contribute to that ‘All Saints’ feeling’—where diversity is celebrated, individuals bring their best selves, and learning through failing (or ‘flearning’) is encouraged.

Our mission

All Saints’ College, in partnership with its families, community and the Anglican Church, empowers students to develop their potential, becoming confident, compassionate and committed to worthwhile service to the local and global communities.

Our vision

Making a positive difference in our world

Our values

Empathy: seeking to understand the perspective and experience of others
Respect: for self and others, for community and environment
Integrity: acting with moral strength and grace, guided by humility and compassion
Courage: to be our best selves

The Benefits

The College offers a broad range of benefits to attract and retain outstanding staff, including but not limited to:

Personal leave – ‘other’ x 3

Temporary absence policy

Restless Curiosity and Professional Development opportunities

Active Staff Association

Staff yoga and free EAP program

How to Apply

A one-page cover letter, addressed to the Principal, and an up-to-date CV submitted via the Apply button.

Applications for this position will close no later than 9.00pm on Sunday 6 April 2025, however, applications will be shortlisted as they are received, and the ad will be closed once a suitable applicant has been identified. Therefore, we encourage you to apply early.

Further Information

A copy of the Duty Statement can be accessed from the Employment page of the All Saints’ College website: https://allsaints.wa.edu.au/employment/

For role-specific questions, please contact the Director of Personnel and Policy, Tony Higgins, on (08) 9313 9333 for a confidential discussion.