MJD Recruitment are currently seeking a capable, proactive and detail-oriented Administrative Assistant to join a dynamic clinical and forensic psychology practice. This is a full-time, in-office role where your contribution will directly support the efficiency and smooth running of the practice.

Your Responsibilities:

• Managing incoming phone calls and enquiries.
• Diary management and coordinating appointments for our team of psychologists.
• Handling incoming emails, sending templates and confirmations.
• Collating, formatting and managing clinical documentation.
• Following up on referrals and coordinating court dates and reports.
• Managing client intake documentation, consent forms, and payments.
• Acting as the first point of contact at reception.
• Processing invoices and accounts reconciliation.
• Using practice management software.
• Archiving, maintaining client records and supporting broader administrative needs.
• Assisting with ad hoc tasks, including marketing support and general office coordination.

About You:

• Previous administrative experience in a healthcare, psychology, legal or related setting.
• A high level of maturity, discretion, and emotional intelligence.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to multitask in a busy environment.
• Confidence managing sensitive and confidential information
• A friendly, professional, and proactive attitude.
• Experience with Xero (advantageous, but not essential)

If you're passionate about making a meaningful contribution in a purpose-led organisation APPLY NOW!