Would you love to be part of a talented team that knows how to work hard but have fun along the way?

Do you want a fresh challenge where your attention to detail, organisation skills, and love for numbers make a real difference?

Keen to go to work each day excited about being part of a team that’s delivering high-quality Heating, Cooling & Hot Water solutions – and ensuring the business runs smoothly behind the scenes?

Would it change your work life if you could work for a company that values your contribution, pays well, and genuinely supports your personal and professional development?

Established in 2018 and based in Geelong, Martin Heating & Cooling is a fast-growing business specialising in Heating, Cooling & Hot Water systems. We’re on the hunt for an Accounts & Administration Officer to join our office team and help keep the engine room of our business running at full speed.

We work throughout Geelong, Surf Coast, Bellarine, and Melbourne’s West – and we’re proud of our reputation. Check out our Google reviews!

Here’s why working with us will be the best career move you ever make:

• You’ll be part of an awesome, supportive office environment where your work matters.
• Receive on-the-job training and ongoing support from our experienced team.
• Your efforts behind the scenes help our technicians and field staff stay efficient and productive.
• We’re big on personal development – we want to see you grow and take ownership of your role.
• Beers, barbeques and lots of fun social events – you’ll need a sense of humour!
• An employer that genuinely cares about you.

Key Responsibilities:

• Maintain and manage the accounts inbox, responding to and actioning communications as required.
• Reconcile bank accounts, ensuring accuracy in financial records.
• Review and approve bills via Xero, referencing expense reports to ensure consistency.
• Track and reconcile cash deposits by technicians and update related spreadsheets.
• Follow up on overdue invoices in Xero, ensuring timely payments.
• Provide phone support when needed, assisting with any queries or issues.
• Process payroll, including entering timesheets into Xero and managing tech commission payments.
• Handle supplier purchase orders, ensuring they are accurately imported and approved in Aroflo.
• Monitor and follow up on any missing credits or unpaid invoices, ensuring all necessary documents are in order.

What we need from you:

• Experience with Xero and Aroflo (or other accounting/job management software).
• Strong organisational skills and sharp attention to detail.
• Great communication skills – both verbal and written.
• The ability to prioritise and manage competing deadlines.
• Reliability, positivity, and a can-do attitude every day.
• Willingness to pitch in where needed and work as part of a team.

If you love ticking boxes, solving problems, and being the go-to person who gets things done, we want to hear from you.

If you think you've got what it takes then apply now. There is only one opportunity.

Send a copy of your CV, a photo and a brief covering letter telling us who you are and why you’re the right person for this job.

Check out our website at: www.martinheatingcooling.com.au
or Facebook: www.facebook.com/martinplumbingau/

Applications will close on 25th April 2025

Applicants are required to hold Australian Citizenship or Permanent Residency at time of application to be considered.