As our Executive Services Coordinator you will:

• Provide support in the collation and preparation of documents internally, externally and nationally, including research, analysis and preparation of briefing notes, submissions and responses on behalf of, and for use by, the Executive Program Director, in line with established priorities.
• Draft clear, concise, high-quality documents (including but not limited to submissions, proposals, reports, information sheets, communiques, meeting minutes) designed to support clear and consistent communication in ways appropriate to each reading audience.
• Provide high level confidential executive administrative support to the Executive Program Director including organising meetings, monitoring and maintenance of calendar and shared inbox.
• Prepare correspondence, undertake research and input into briefings, reports and project teams as required.
• Provide support for meetings chaired by the Executive Program Director including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
• Coordinate requests for agency briefing notes, correspondence, speeches for meetings, briefings and forums for the Executive Program Director.
• Maintain appropriate information and corporate documents and recordkeeping systems for the office.
• Participate as an effective team member of the Office of the Executive Program Director and undertake a variety of work tasks and professional activities as required.
• Provide secretariat and project support to the Executive Program Director and Executive Officer.
• Liaise and communicate effectively (written and oral) with high level senior executives, departmental offices and external stakeholders.
• Promote an accountable, fair and safe work environment through the implementation of management and training practices and policies, including performance management, equal opportunity and workplace health and safety.

What we are looking for

We are seeking the best suited candidate for the role. We will achieve this by:

• assessing your eligibility and suitability to fulfill the role requirements (including, where relevant, the way you carried out previous roles)
• evaluating your potential contributions to the department and how your involvement would uphold our commitment to equity, diversity, respect, and inclusion.

Why join the department? (benefits)

The work we do is widespread and varied, but our people are united by an innate sense of purpose, and a passion to serve their fellow Queenslanders. Our people are talented, down-to-earth and resilient, and the work they do every day fills them with gratification and pride. This is what keeps them coming back.

Here are some other reasons why our people choose us:

• Have visible impact in your community, and directly contribute to making Queensland a better place to live.
• Flexible working options that encourage a healthy work-life balance.
• Salary sacrificing options and competitive superannuation.
• A variety of fantastic leave benefits, supported across the broader Queensland public sector.
• Access to confidential and free counselling for you and your immediate family members through our Employee Assistance Program.
• We are committed to preventing violence against women and are proud to be a White Ribbon accredited workplace.

Join us and help preserve and protect Queensland's biosecurity.

Applications to remain current for 12 months.
Job Ad Reference: QLD/627673/25
Closing Date: Monday, 7 April 2025