• Full-time and Ongoing
• Location: Newcastle
• Our employees work principally in the workplace
• Salary from $97,027 - $107,059 plus super and leave loading

Diversity and inclusion are core values of the Department of Primary Industries and Regional Development. The Department of Primary Industries and Regional Development is a workplace where everyone is able to contribute and participate to their full potential, and we are proud to have a team that reflects the richness and complexity of the regional NSW communities we serve.

About the role

We are seeking a highly skilled Executive Assistant to provide strategic executive and business support to the Group Directors of NSW Public Works. This role ensures the seamless operation of their directorates by optimising time, resources, and decision-making efficiency.

Beyond traditional support, this role drives business process improvements, enhancing client engagement, revenue generation, and operational efficiency across NSW Public Works. Your ability to anticipate needs, manage priorities, and streamline executive functions will be key to success.

Our ideal candidate is a proactive problem solver with exceptional communication skills, meticulous attention to detail, and the agility to perform under tight deadlines.

NSW Public Works is a highly professional and award-winning project management and infrastructure advisory and delivery organisation with flexible working arrangements. We support diversity in our workplace and facilitate the professional development of our people.

Ready to take on a dynamic role that spans directorates, where professionalism meets finesse? Apply now!

About You

To thrive in this role, you will:

• Deliver high-quality executive and administrative support, exercising discretion, initiative, and confidentiality to support the achievement of organisational objectives.
• Prepare and refine key business documents, including minutes, agendas, presentations, correspondence, reports, briefing notes and submissions.
• Optimise workflow and prioritisation, managing communications and information flow to maximise executive efficiency.
• Build, maintain, and maximise relationships with staff, clients and stakeholders and play an active role in the development of a positive culture.
• Leverage technology and digital tools to enhance productivity across multiple locations and to prepare documentation and presentation material to support aligned directorates and Group Directors.
• Demonstrate initiative and adaptability, balancing priorities in a fast-paced environment.
• Experience or exposure to the infrastructure advisory and delivery sectors and construction procurement will be an advantage, helping you anticipate challenges and drive successful outcomes.
• Hold a current NSW Driver Licence and be willing to travel to regional and remote locations, including overnight stays.

If you’re a detail-oriented, solutions-driven professional ready to make an impact, we’d love to hear from you!

About Us

NSW Public Works (NSW PW) is part of the Department of Primary Industries and Regional Development and supports local and state government agencies to deliver critical infrastructure initiatives by providing expert advisory, planning, design, delivery and support services. There’s nothing abstract about what we do. Just look around. Our work is in the hospitals, dams, water treatment plants and now in the new Bradfield city which is under construction. Every day we help shape the ambitious projects that bring progress to more people in NSW. From forging a more sustainable relationship with the land around us, to engineering the big ideas of the future. In every challenge we see the chance to build stronger and more connected communities. We do this by developing solutions that show creativity and grassroots ingenuity, providing impartial advice and support at all levels of government and the private sector, and partnering with experts to maximise the benefits of our knowledge and experience.

In NSW PW offices all over the state, you’ll find local expertise for local issues. We uncover the best talent, scrutinise cost and risk, and bridge the gap between private sector and government. By managing these nuances, projects we work on don’t just get done, they become benchmarks others aspire to.

Together, we are DPIRD

The New South Wales Department of Primary Industries and Regional Development (DPIRD) protects, supports and develops primary industries and regional economies.

Collectively we support strong and sustainable agriculture, forestry, fishing and mining industries, and regional economies. We actively manage our natural assets: our lands and soils, minerals, waterways and oceans, vegetation and forests.

The department brings together:

• Local Land Services

• NSW Resources

• Agriculture and Biosecurity

• Fisheries and Forestry
• Regional Development and Delivery.

With nearly 5,000 employees, and 75 per cent of the DPIRD team living and working in regional NSW, we are embedded in the regions we serve.

Learn more about the benefits of joining our diverse and talented DPIRD team.

Applying for the role

Apply online by submitting a current resume and brief cover letter that outlines your skills and experience relevant to the role.

For more information about the role, please click here to view the role description.

Additionally, if you would like to hear more about this role, please contact Allan Gear on 0436 652 648

Closing Date: Sunday 6th April at 11:55pm.

Additional Information

If you require adjustments in completing your application, interviewing, completing any pre- employment testing, require information in an alternative format, or otherwise participating in the recruitment process, please let us know so we can assist. Send an email to [email protected] or contact the hiring manager listed below for a confidential discussion.

A recruitment pool may be created for ongoing and temporary roles of the same role or role type that may become available for filling over the next eighteen months.