Company Description

Join MACSEYE as our Capital Project Admin Officer, playing a critical role in supporting the Capital Building Program. You will work closely with the project team to ensure smooth operations, maintain project documentation, process invoices, and coordinate meetings and schedules.

This is an exciting opportunity to be part of a dynamic and growing organization where your contributions will have a meaningful impact on the successful delivery of capital projects.

Why MACSEYE?

🌟 Make a Real Impact: you’ll play a pivotal role in shaping the lives of children, supporting their development in a lively and supportive atmosphere.

🤝 Supportive Team Environment: you will collaborate with a passionate and friendly team dedicated to excellence in early childhood education.

🚀 Growth and Development: you have the opportunity to advance your career with ongoing professional development opportunities in a thriving field

Job Description

Process Mapping: Assist in documenting project workflows to enhance efficiency.

Meeting Coordination and scheduling management: Schedule and document key discussions, decisions, and action items for internal and external meetings. Coordinate project-related activities, meetings, and site visits.

Communication & Liaison: Serve as a key contact for stakeholders, including contractors and consultants.

Invoice Processing: Manage invoice tracking and processing, ensuring timely payments and budget alignment.

• Document Control and Spreadsheet Management:: Organize and maintain project records, budgets, timelines, and milestones, ensuring accessibility and accuracy.

Qualifications

To be successful in this role, you will bring:

Essential: Driver's license and willingness to obtain Working With Children Check and National Criminal History Check

A Diploma or Degree in Administration, Project Management, or a related field.

Experience in an administrative or project support role, preferably in construction or capital projects.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).

A proactive approach, using initiative and anticipating potential challenges.

Knowledge of project management tools (e.g., Microsoft Project, Trello, Asana) is an advantage.

Additional Information

What’s in it for you?

• Competitive Salary & Benefits: Enjoy a generous salary and a comprehensive benefits package
• Ongoing Training: Access continuous professional development and training
• Inclusive Environment: Thrive in a welcoming, supportive workplace
• Career Advancement: Explore opportunities for growth and advancement within our organisation

About MACSEYE

MACSEYE is a pioneering organisation dedicated to establishing a network of early childhood and school-aged care programs across Melbourne Archdiocese. Our mission is to support every child in their journey to reach their full potential through programs that focus on holistic development, identity, health, and well-being.

Guided by principles of child-centered care, collaboration, lifelong learning, and evidence-based decision-making, we partner with schools, parishes, and communities to foster a connected and supportive environment for children and their families.

Join us at MACSEYE, where every day is an opportunity to make a difference.

As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.

We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.

As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.

We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.