Melbourne Girls Grammar is seeking a motivated and highly organised Recruitment Co-ordinator to join the MGGS Principal’s Office Team on a full-time basis. Reporting to the HR Manager, the successful candidate will support the effective operation of the HR function by facilitating recruitment processes from position brief to induction and onboarding. This role provides recruitment services across the organisation and is responsible for both internal and external processes ensuring a highly professional and positive experience for both candidates and new employees.

This is an important role supporting the delivery of staffing and resourcing goals with a focus on excellence in staff attraction, placement and induction.

This role would suit a candidate passionate about service excellence with around 2 – 3 years of experience in a relevant HR or recruitment specific role. As part of the Principal’s Office, the Recruitment Co-ordinator will work within a professional, warm and supportive team.

Key Responsibilities

• Recruitment process planning, including the preparation of business causes in conjunction with stakeholders.
• New starter onboarding and induction-related administration tasks.
• Updating and creating position descriptions in conjunction with stakeholders and the HR Manager and Officer.
• Creation of position advertisements and preparation of recruitment campaigns.
• Candidate search and sourcing using recruitment platforms and agencies as required.
• Shortlisting of candidates in conjunction with the interview panel and managing contact with candidates from interview to offer ensuring a highly professional experience.
• Managing the MGGS Employment Inbox including responding to candidates.
• Creating Talent Pools to support future staffing needs.
• Recruitment related administration and digital record keeping as per policy.

The successful candidate must be able to demonstrate a working knowledge of recruitment processes, the relevant employment legislation and best practice approaches including an understanding of the employment life-cycle and the important role of effective recruitment.

This role combines high volume recruitment with exposure to a complex and fast-paced Human Resources environment. We are seeking high performing candidates who can both maintain focus and attention to detail and engage in and seek out opportunities to learn and build on their professional skills.

The Recruitment Co-ordinator will not only be polished, friendly and warm in their demeanour but will show strong initiative and exercise a high level of confidentiality and discretion as a part their day-to-day tasks. They will be naturally collaborative, manage time and interruptions and operate with professionalism and efficiency.

Key Selection Criteria include but are not limited to:

• High level attention to detail and strong administration skills to complete tasks quicky and accurately.
• Strong digital literacy skills including Microsoft Office (Excel, Outlook, Word, Teams), HRIS database etc.
• Excellent organisational, analytical and problem-solving skills.
• Well-developed communication and inter-personal skills – face to face, email and in telephone contact – with customer service, cultural awareness, sensitivity and understanding which build and maintain effective and positive working relationships with immediate supervisors, colleagues and key stakeholders.
• Ability to work well under pressure, meet deadlines and work with minimal supervision on several simultaneous projects.
• Ability to disseminate important information/instructions in ways that make it easy to understand and follow.
• Demonstrated ability to work as a part of a team and provide consistently high-level service and initiative.
• Ability to discuss and resolve problems amicably with tact and diplomacy.
• Proven ability to maintain the confidentiality of sensitive information and adhere to high ethical standards.

Interviews will take place onsite at the Merton Hall Campus, 86 Anderson Street South Yarra VIC 3141.

Please read the Position Description for further position specific information.

Benefits of working at MGGS

Alongside opportunities for educators, we offer a broad array of professional support roles for individuals motivated to join our values-based community and make a difference in the lives of our Grammarians. Careers at Melbourne Girls Grammar provide opportunities for high performing individuals to thrive within an environment that values lifelong learning and progression.

Employees at Melbourne Girls Grammar have access to an extensive array of professional benefits:

• Staff discount on academic tuition fees.
• Access to the Artemis Centre for personal wellbeing activities including a gym, yoga, Pilates, and swimming.
• Extensive professional learning opportunities throughout your career.
• Access to an Employee Assistance Program that provides a range of personal and family benefits.
• Generous parental leave, annual leave, and personal leave conditions where eligible.

Employment with Melbourne Girls Grammar is subject to adherence to school policies including the Staff Code of Conduct, Child Safety Policy, Child Safety Code of Conduct and MGGS Statement of Commitment to Child Safety included below. You need to read these before applying.

Statement of Commitment to Child Safety

• As MGGS staff, volunteers, contractors, and any other members of our school community involved in child-connected work, we are responsible for supporting and promoting the safety of children.
• We are committed to the safety, participation and empowerment and protecting of all children / students in our care and adhering to our Child Safety Policy.
• We are committed to providing a child-safe and child-friendly environment, where children and young people are safe and feel safe and are able to actively participate in decisions that affect their lives.
• We have zero tolerance of child abuse and are committed to the protection of children from all forms of child abuse and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. Our policies and procedures will provide the name and contact details of staff who have specific responsibilities in relation to child safety and who may receive reports of suspicion of child abuse. Child abuse includes sexual offences, grooming, physical violence, serious emotional or psychological harm, serious neglect and a child’s exposure to family violence.
• We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously.
• We are committed to preventing child abuse, identifying risks early and removing and reducing these risks.
• We have robust human resources and recruitment practices for all staff and volunteers.
• We are committed to regularly training and educating our staff and volunteers on child abuse risks. We support and respect all children, as well as our staff and volunteers.
• We are committed to the emotional, physical and cultural safety of all children and to providing a safe environment for their learning.
• We are committed to promoting the cultural safety and participation of Indigenous children, young people and their families.
• We have specific policies, procedures and training in place that support our leadership team, staff and volunteers to achieve these commitments.

How to Apply

Applicants must hold or prior to commencing employment or be willing to obtain a current and valid Victorian Working with Children’s Check.

Applications close: 9.00am Thursday 3 April 2025

Early submissions are encouraged, applications will be considered as they are received.

Click the link below to apply, applications must include a covering letter addressed to the Principal, Dr Toni E Meath and including responses to the Key Selection Criteria, and a resume.

Please visit the MGGS Website to apply.