Have you got what it takes?

Are you looking to make a meaningful impact in a dynamic and growing environment? We’re seeking a proactive and detail-oriented Fleet and Facilities Administration Officer to join our team. This is an exciting opportunity for someone with a passion for Fleet Management Support, Property and Facilities Management or Body Corporate experience and Administrative Duties to thrive and grow within a supportive and collaborative workplace.

Key Responsibilities and Accountabilities

Fleet Management Support

• Assist with the administration of vehicle maintenance schedules, including organising regular servicing, repairs, and inspections and schedule bookings into Maintenance Officers calendars
• Maintain accurate and up-to-date records for the fleet, including insurance, registration, and maintenance logs
• Coordinate with internal departments to ensure vehicle availability and efficient use of all fleet
• Help process vehicle-related paperwork such as registration renewals, insurance claims, and vehicle transfers

Facilities Management support

• Monitor Cleaner and Facilities email Inbox ensuring all task notes are updated and accurate
• Create Quote requests, follow up quotes, create purchase orders, confirm works are complete and approve Accounts Tax Invoices
• Provide administrative support for the day-to-day operations of the Facilities team, including Contractor coordination and facility requests
• Assist in managing facility maintenance schedules, including air conditioning, plumbing and electrical
• Help with record-keeping for facility inspections, safety audits, and regulatory compliance
• Complete all Restricted Driver Authorisation (RDA) applications
• Monitor and manage office supplies, ensuring that facilities are stocked with necessary equipment and materials

Administrative Duties

• Maintain and update fleet and facilities management databases and tracking systems
• Respond to general inquiries from internal staff regarding fleet availability, facility maintenance issues, and safety concerns
• Schedule and organise meetings, inspections and other events related to fleet and facility management
• Provide general clerical support such as filing, data entry and document management

Required Qualifications and Experience

• Certificate III in Business (Desirable)
• Minimum 2 years’ experience in a fast-paced administrative role, preferably in fleet or facilities management, would suit candidates who have previously worked in body corporate or real estate
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams), and familiarity with fleet management or facilities management software
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Knowledge of fleet maintenance, vehicle compliance, and facility operations

Required Licenses and Checks

• Ability to pass a National Police Check – no Serious/Criminal/Court Records
• Current Blue Card (Queensland's Working with Children Check)
• Current C Class Drivers Licence (Qld)
• Proof of qualifications and current registration (as appropriate) are to be provided prior to commencement of employment
• Pre-employment checks may include the candidate to carry out a functional capacity test

Conditions and Benefis

TAIHS provides access to Salary Packaging, an employee assistance program and access to learning and development opportunities. Your employment experience with TAIHS will include work-life balance with competitive salary and benefits, leave entitlements, career progression opportunities and the chance to make a difference to the people and communities.

TAIHS is committed to building an inclusive culture that respects and promotes human rights and diversity. The position involves working with a multicultural organisation where the majority of employees, clients and stakeholders identify as Aboriginal or Torres Strait Islander. Employees demonstrate an understanding of the issues affecting Aboriginal and Torres Strait Islander people communicate effectively and empower Aboriginal and Torres Strait Islander people.

TAIHS acknowledges that we respectfully journey together to aspire to be a culturally capable organisation. We are an inclusive, equal employment opportunity employer and place value on our diverse workforce. We encourage applicants representing all genders, ethnicities, ages, languages, sexual orientations, people with a disability, and those with family responsibilities to apply.

How to Apply:

Please visit the TAIHS Careers Page for more information and to view the Position Description at: https://www.taihs.net.au/working-with-taihs/

Please submit the below documentation.

• CV/Resume
• One page Cover letter detailing how you will achieve success in the position

Applications Close: Monday 31 March 2025 at 9:00am

Email: [email protected] or visit our website: https://www.taihs.net.au/

ABORIGINAL AND TORRES STRAIT ISLANDER PEOPLE ARE STRONGLY ENCOURAGED TO APPLY