Your Opportunity

Are you looking to make a meaningful impact in a dynamic and growing environment? We’re seeking a proactive and detail-oriented Fleet and Facilities Administration Officer to join our team. This is an exciting opportunity for someone with a passion for Fleet Management Support, Facilities Management, and Administrative Duties to thrive and grow within a supportive and collaborative workplace.

THIS POSITION IS FOR ABORIGINAL AND TORRES STRAIT ISLANDER PEOPLE

Key Responsibilities and Accountabilities

Fleet Management Support

• Assist with the administration of vehicle maintenance schedules, including organising regular servicing, repairs, and inspections and schedule bookings into Maintenance Officers calendars
• Maintain accurate and up-to-date records for the fleet, including insurance, registration, and maintenance logs
• Coordinate with internal departments to ensure vehicle availability and efficient use of all fleet
• Help process vehicle-related paperwork such as registration renewals, insurance claims, and vehicle transfers

Facilities Management support

• Monitor Cleaner and Facilities email Inbox ensuring all task notes are updated and accurate
• Create Quote requests, follow up quotes, create purchase orders, confirm works are complete and approve Accounts Tax Invoices
• Provide administrative support for the day-to-day operations of the Facilities team, including Contractor coordination and facility requests
• Assist in managing facility maintenance schedules, including air conditioning, plumbing and electrical
• Help with record-keeping for facility inspections, safety audits, and regulatory compliance
• Complete all Restricted Driver Authorisation (RDA) applications
• Monitor and manage office supplies, ensuring that facilities are stocked with necessary equipment and materials

Administrative Duties

• Maintain and update fleet and facilities management databases and tracking systems
• Respond to general inquiries from internal staff regarding fleet availability, facility maintenance issues, and safety concerns
• Schedule and organise meetings, inspections and other events related to fleet and facility management
• Provide general clerical support such as filing, data entry and document management

Required Qualifications and Experience

• Certificate III in Business (Desirable)
• Minimum 2 years’ experience in a fast-paced administrative role, preferably in fleet or facilities management, would suit candidates who have previously worked in body corporate or real estate
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams), and familiarity with fleet management or facilities management software
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Knowledge of fleet maintenance, vehicle compliance, and facility operations

Required Licenses and Checks

• Ability to pass a National Police Check – no Serious/Criminal/Court Records
• Current Blue Card (Queensland's Working with Children Check)
• Current C Class Drivers Licence (Qld)
• Proof of qualifications and current registration (as appropriate) are to be provided prior to commencement of employment
• Pre-employment checks may include the candidate to carry out a functional capacity test

How to Apply:

Please visit the TAIHS Careers Page for more information and to view the Position Description at: https://www.taihs.net.au/working-with-taihs/

Please submit the below documentation.

• CV/Resume
• One page Cover letter detailing how you will achieve success in the position

Applications Close: Friday, 21 March 2025 at 5:00pm

Email: [email protected] or visit our website: https://www.taihs.net.au/