About Us

HYPAC Australia is a trusted supplier of essential parts for electric drive haul trucks, delivering high-quality components to the mining and heavy equipment industry. We’re looking for a Casual Office Administrator to support our team with a variety of administrative tasks. If you’re an all-rounder with great attention to detail, we’d love to hear from you!

About the Role

This is a hands-on role suited to someone who enjoys variety and keeping things organised. You’ll assist with administration, office maintenance, shipments, and financial reports.

Hours: 18 - 21 hours per week, Tuesday – Thursday. With occasional Fridays to cover annual leave shifts.

Key Responsibilities

Supporting the Office Manager, your tasks may include:

Warehouse & Logistics:

• Delivery/warehouse administration (inventory receipt, packing slips, delivery & courier bookings)
• Assisting with inventory picking and packing as needed
• Quality assurance checklists and documentation

Sales & Customer Service:

• Sales administration (customer quotes, project creation & management via CRM)
• Customer service (weekly order updates, emails, and calls)

Finance & Accounts:

• Accounts receivable (invoicing and statements) – leave cover
• Project administration (profit & loss reports)

Office & General Administration:

• Office supplies management (stationery, uniforms, warehouse/kitchen supplies)
• General office tidying
• Answering phones and assisting customers
• Workplace health and safety compliance
• Travel bookings for the BDM
• Reports and expense claims for BDM meetings
• General admin (price lists, reports, data entry)
• Occasional post office and store drop-offs/pick-ups

Supplier & Marketing Support:

• Expediting active orders (supplier updates, project management, database maintenance)
• Website and email management
• Warehouse packaging and uniform design & orders

About You

We’re looking for someone with:

• Strong attention to detail and organisational skills
• Experience in office administration or a similar role
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• MYOB experience (preferred but not essential)
• Ability to multitask and prioritise effectively
• A proactive and problem-solving mindset
• Excellent written and verbal communication skills
• Comfortable working both independently and as part of a team

How to Apply

Click "Apply Now" or email your resume and cover letter to [email protected]

Please note: Only shortlisted candidates will be contacted.

No recruitment agencies.