About Swan Group

Swan Group is a leading West Australian commercial construction company with over 22 years of experience. Specialising in high-quality commercial projects across various sectors, we take pride in delivering exceptional results on time and within budget.

We are currently looking for an energetic and proactive Office Administrator to join our fast-paced team. This is a great opportunity for an experienced office all-rounder who thrives in a dynamic environment.

About the Role

Reporting to the Financial Controller, you will play a key role in keeping our office running smoothly and efficiently. This position requires someone who is highly organised, detail-oriented, and a confident communicator. You will work independently to meet deadlines while supporting various administrative functions.

Key Responsibilities:

• Formatting documents and ensuring accuracy
• Data entry and support for ongoing reporting requirements
• Answering and directing phone calls
• Maintaining a clean, organized, and efficient office environment
• Managing corporate orders and office supplies
• Opening & closing the office daily
• Assisting with general administrative duties as required
• Assisting with iPad and iPhone setups for staff
• Receiving deliveries through a heavy roller door and safely storing them, includes some lifting of materials (manual handling req)

What We are Looking For:

• Minimum 2+ years of experience in an office support or administration role
• Intermediate MS Office skills (Word, Excel, Outlook)
• Experience with Canva or other design tools looked at favourably
• Strong attention to detail and accuracy in all tasks
• A team player who aligns with our company values: Integrity, Quality, Resilience, Commitment & Community
• A positive, customer-focused attitude
• Excellent written, verbal, and computer skills
• Strong time management and organizational skills
• Ability to work autonomously and meet deadlines in a fast-paced environment

Why Join Swan Group?

• Be part of a company that values Respect, Honesty, and Quality
• Work in a thriving, fast-moving construction industry
• Opportunity for career growth and long-term employment
• Work in a supportive and professional environment

If you are a motivated and detail-oriented administrator looking to make a meaningful impact, we’d love to hear from you!