About Us
We are a rapidly growing and dynamic family law firm with three offices located in CBD and greater Sydney. This newly created Office Coordinator role is ideal for a vibrant, confident, and proactive person with strong organisational skills and a passion for creating efficient processes who really wants to make this role their own. This is a great opportunity for someone who thrives in a professional corporate environment, enjoys multitasking and loves a spreadsheet!

The Role
As the Office Coordinator, you will be reporting directly to the Operations Manager and supporting the broader team in a variety of key tasks. You will also provide Executive Assistant support to one of our partners. The role involves:

• Office Management: Take full responsibility for maintaining an organised and efficient office environment. This includes managing office supplies, coordinating meeting room setups, ensuring all technology and equipment (such as AV and refreshments) are prepared, and liaising with external contractors for maintenance and repairs. You will also play a key role in improving office processes and supporting the planning and execution of office events.
• IT Support: Assist with managing IT-related issues for staff and work closely with our external IT provider to ensure smooth and timely resolution of any technical challenges.
• Onboarding & Training: Support the onboarding process for new hires, assist the Operations Manager in implementing new procedures, and help create manuals and training documentation for staff.
• EA Support to Partner: Provide diary management, meeting coordination, document preparation, and assist with organising and storing files.
• Administrative Support: Help with budget management, review and manage invoices and quotes, reconcile credit card transactions, and maintain accurate records and spreadsheets.
• Ad hoc Duties: Assist with various tasks as required to ensure smooth office operations.

Key Skills & Experience
To be successful in this role, you will likely have:

• Prior experience in an administrative or office coordinator role (corporate experience is highly regarded).
• Exceptional time management skills with the ability to multitask and manage competing priorities.
• High proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint), and strong IT literacy.
• A keen eye for design and proficiency with tools such as Canva for creating internal documents, presentations, and promotional materials.
• Strong written and verbal communication skills, with a high level of attention to detail.
• A can-do attitude with a proactive approach to problem-solving.
• The ability to manage office budgets and coordinate administrative processes.

What We Offer

• Permanent, full-time position.
• Competitive salary range: $65,000.00 - $75,000.00 + super (depending on experience)
• Based full-time in the office, located in Sydney CBD.
• Monday to Friday, 8:30am - 5:00pm.
• Opportunity to further develop and grow your career in a supportive and growing team.
• Be a key part of the team, contributing significantly to the firm's success and growth.