About the Role:

We’re looking for a friendly, front of house, team player and “go-to” person to join our Administration team.

The Office Administrator is responsible for front desk coordination, meeting and greeting visitors, ensuring the office is presenting and functioning in a professional, well-kept manner including equipment procurement of office supplies. Your day will consist of a range of duties including managing company records, Fire Warden duties, company vehicle fleet management, events coordination, catering, travel bookings and administrative support to the Executive Assistant including but not limited to employee training.

The position involves effectively liaising and communicating with all aspects of the business both internally and externally to ensure the smooth running of operations.

About Sheldon

During our 30 years of operation, Sheldon has earnt an enviable reputation of being Sydney’s leading Design and Construct company specialising in workplace fitouts. With a multidisciplinary offering of project management, interior design as well as technology and furniture, Sheldon sets itself apart by creating highly integrative and creative solutions for its clients in an inspiring collaborative environment.

Our ongoing successes and great working environment is strengthened by our caring and family-orientated culture.

Additionally, the Sheldon Team will be relocating to an incredible, sustainable, state of the art office in the Sydney CBD in May 2025.

Key Responsibilities:

1. Greeting visitors and answering and directing incoming phone calls
2. Managing a high standard presentation of the office and meeting rooms including setting up of and booking meeting rooms and organising catering
3. Maintain office efficiency, planning and implementing office systems, and equipment procurement
4. Liaise with IT and ensure staff are adequately trained in the office technology
5. Management of company phone system
6. Purchasing of office equipment & supplies
7. Emergency Procedures (Fire Warden)
8. General Office clerical functions including keeping Office Administration Sharepoint folders clean and updated.
9. Manage incoming and outgoing mail and couriers as required
10. Coordination of internal company events within budget and produce an annual events calendar for the company Intranet
11. Arranging staff travel requirements
12. Maintain and further develop office recording process
13. Manage and Coordinate Corporate Memberships, Subscriptions, Licences, company records, registers and certificates ie ASIC registration, domain names, ISO certificates
14. Liaise with Building Management
15. Assisting Executive Assistant with various administration tasks
16. Complete scheduled Office workplace Inspections in accordance with QMS requirements and adhere to the company requirements for the management of recycling, waste and disposal of secure company documents and inventory in line with Environmental Policy
17. Creating and maintaining administrative “How To’s” and company Administration Directory
18. Vehicle Fleet Management
19. Assist with the onboarding of new employees
20. Management of employee inventory including clothing, hardware, relevant passes and cards.
21. First Aider for North Sydney office
22. Coordinate and prepare Client Satisfaction Survey data

About you:

To be successful in this role you will need a minimum of 2 years experience in a similar role, have a “can do” attitude where no task is too big or too small. From stacking the dishwasher to taking Executive Team Meeting minutes, this role will bring variety to each day with a significant element of ad hoc tasks, so requires someone who can adapt quickly and easily to business demands.

Attention to detail, ability to problem solve and resourcefulness, alongside excellent communications skills, are qualities we look for in the role.

This role is front of house so the ideal candidate will be well presented, approachable, with the ability to multitask and deal effectively with office staff, trades, manufacturing staff, clients and suppliers.

Benefits:

• Paid Birthday Leave
• Social events including Family and Staff Christmas parties, Friday drinks, soap box lunches and team building activities
• State of the art working facilities across all our locations
• Employee recognition awards
• Cross divisional career opportunities
• Internal referral program
• Leaders in community and social responsibilities
• Inclusive and diverse

Should you feel you have the applicable skill set, please apply with your detailed resume. Indigenous applicants welcome.