We are looking for a proactive and highly organised and flexible Workshop Administration Assistant to support our Workshop Manager in ensuring the seamless operation of our busy workshop. This role is ideal for someone with strong administrative skills, attention to detail, and the ability to multitask effectively in a dynamic environment.

About Us

We are a well-established and highly regarded business with a strong reputation for delivering work to the highest standards. With a national footprint, we collaborate with leading multinational companies and also undertake specialised niche projects across Victoria & Australia. Our workshop plays a critical role in our success, ensuring our equipment and operations meet the demands of complex projects. This position is an integral part of keeping our workshop and thus our broader business running efficiently.

Key Responsibilities:

• Process and match purchase orders with invoices
• Maintain accurate filing systems and organize essential documents
• Perform general administrative duties to support the workshop team
• Enter timesheets and subcontractor reports into company systems
• Scan, upload, print, and bind service manuals and other documents
• Manage emails and calendar scheduling for the Workshop Manager
• Communicate with suppliers and service providers, handling inquiries efficiently
• Organize workshop paperwork and maintain an orderly office space
• Run errands such as collecting supplies, getting lunch, milk or coordinating deliveries
• Utilise Assignar software, participating in training and webinars to enhance knowledge
• Assist with workflow improvements, offering suggestions for efficiency
• Support the team with additional administrative tasks as required

What We’re Looking For:

• A proactive and highly organised individual with a keen eye for detail
• Strong computer skills, particularly in Microsoft Office and Excel
• A helpful individual that thinks outside the box
• Excellent communication skills and ability to work in a fast-paced environment
• Strong time management and multitasking abilities
• A valid driver’s license, as occasional errands may be required
• Familiarity with a blue-collar environment is advantageous

What We Offer:

• Flexible work hours (four days per week, with options to discuss times and days)
• A supportive and energetic team environment
• The opportunity to be part of a successful company
• A dynamic role where your organizational skills directly contribute to business success

If you are an adaptable and detail-oriented professional who enjoys a hands-on role in a fast-moving workplace, we’d love to hear from you!

To apply, please send your application or any inquiries to [email protected].