Join AFRs Top 100 Fastest Growing Start-ups (2023 & 2024)

About the Role:

Join Search Property, a leading buyer's agency dedicated to helping Australians build scalable property portfolios, as our Office Manager/EA. In this vital role, you'll be the driving force behind our daily operations, providing comprehensive support to three executives and ensuring a seamless and efficient office environment. We're looking for a highly organised, proactive, and personable individual who thrives in a fast-paced, collaborative setting and is passionate about delivering exceptional support to both our internal team and external stakeholders.

Key Responsibilities

Executive Support:

• Manage complex calendars, schedule meetings, and coordinate travel
• arrangements for three executives.
• Handle email correspondence and prioritise communications effectively.
• Prepare and organise materials for meetings and presentations.
• Process expenses and maintain accurate records.

Office Operations:

• Maintain a clean, organised, and well-stocked office environment, including
• kitchen and stationery supplies.
• Manage relationships with vendors, building management, and service
• providers.
• Oversee the ordering and maintenance of office supplies.
• Organise and set up internal team meetings.
• Update and implement policies and procedures.

Client and Guest Relations:

• Warmly welcome and greet clients, external stakeholders, podcast guests,
• and other visitors.
• Prepare meeting rooms and provide refreshments as required.

Team Coordination:

• Assist with new starter onboarding, including introductions and temporary
• corporate photo taking.
• Support the planning and execution of internal team events and social
• activities.
• Assist with internal communications and key projects.
• Liaise with external HR and manage on-the-ground processes, including
• onboarding.
• Confidently create visual presentations.
• Process invoices.

General Administrative & Ad-Hoc Tasks:

Provide general administrative support, including answering calls and

managing mail. Undertake a variety of ad-hoc tasks as required to support the wider team and ensure smooth operations.

Here’s what your day may look like:

• Managing executive calendars and coordinating meetings.
• Welcoming and assisting clients and guests.
• Ensuring the office is well-maintained and stocked.
• Organising team social events.
• Processing invoices and managing expenses.
• Assisting with new starter onboarding.
• Answering calls.
• Maintaining stationery levels.

Qualifications and Skills:

• Proven experience in an administrative, operational, or executive support role.
• Strong organisational and time-management skills, with the ability to multitask and
• prioritise effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• A proactive and positive attitude with a strong work ethic.
• Ability to learn new systems quickly.
• Ability to build strong internal relationships.
• Experience with expense reconciliation.

About Search Property:

Come join one of the fastest growing real estate companies in Australia! Search Property is a Sydney-based buyer's agency that focuses on helping clients build property portfolios with investment properties across Australia.

• AFR Top 100 Fastest Growing Start-ups (2023 & 2024).
• Founded by Australia's #1 Real Estate YouTuber, Ravi Sharma (Personal Finance with Ravi).
• Recently named a finalist at the REB's Best Buyer's Agency in Australia, two years in a row.
• Our mission is to help more everyday Australians to invest in the right assets to build their property portfolio and work towards financial freedom.
• We are a team of passionate individuals who want to genuinely help others retire early with our help.
• This will be a hybrid role with 3 days from our brand new office (Macquarie Park) and 2 days remote as work from home. The office is in a high profile, modern campus featuring outstanding amenities including a child care, gymnasium, large licensed café, metered street parking available for visitors and new end of trip facilities including showers, lockers and change rooms.
• Conveniently located within walking distance to Macquarie Park Railway/metro station and bus stops as well as paid parking availability. The property also benefits from its proximity to the M2 Motorway providing a direct link to Sydney.