Position Overview

Provide high-level administrative and executive support to the Chief Executive.

Key Responsibilities

• Manage the efficient operation of the Chief Executive’s office by providing high-level administrative and executive support.
• Coordinate and provide secretarial support to the MAST Board, including compiling agenda papers, taking minutes, managing confidential information and scheduling meetings.
• Manage workflows and administrative functions, including records management, arranging travel and accommodation, organising events, responding to general inquiries and maintaining an effective communication system to ensure the smooth operation of the office and flow of information across the relevant areas of MAST.
• Maintain the MAST Governance Register.

Direction and Supervision

• Supervision is minimal and a high degree of initiative is required. The overall direction comes from the Chief Executive.

To be successful in this role

Essential Skills:

• Strong administrative and organisational skills – demonstrated knowledge of contemporary office management practices and ability to multi-task
• Effective communication and interpersonal skills – high-level written and verbal communication skills
• Ability to exercise initiative, judgement and discretion
• Advanced computer skills – competency in Word, PowerPoint, databases, spreadsheets and record management
• Ability to work independently and as part of a team.

Desirable:

• A sound knowledge of MAST.

Our Values:

Our success is built on our people and the way we work. A shared set of values guides how we behave towards our customers, community and colleagues. We are:

• Approachable and accountable – we attempt at all times to be approachable and deliver services that focus on the needs of our stakeholders;
• Professional – we employ people with a range of professional skills and experience. Our people come from the maritime industry, policy and regulatory backgrounds and with operational compliance experience and are committed to providing a professional service that is timely;
• Risk focused – we recognise and manage risk, reporting regularly to the Board; and
• Proactive – we recognise the value of being proactive and will identify and develop innovative solutions to problems.

Selection Criteria

As per Essential Skills

How to Apply

To apply, please provide a cover letter addressing the Selection Criteria and a copy of your current Resumé/CV.

Applications close at 5.00 pm, Friday, 21 March 2025.

Further Information

Visit the MAST website at www.mast.tas.gov.au or phone Lia Morris on 0418 506 309