As an Executive Assistant, you’ll have the unique opportunity to work closely with senior leadership, providing dedicated, executive support that makes an impact. You’ll be responsible for managing a calendar, coordinating important meetings, and handling sensitive communication—always with the highest level of discretion.

In this role, you’ll not only streamline operations but also play a key part in helping to achieve the company’s strategic goals. If you’re someone who enjoys a fast-paced environment, thrives on anticipating needs, and excels at building professional relationships, this role offers an exciting platform to grow and make a difference at the highest levels of our organisation

You will drive the efficiency of our Residential Aged Care Services and Retirement Living through report preparation, research, project management, tenders, event coordination, and administration support.

Click here for a copy of the position description

Executive Assistant - Residential Services

Responsibilities and Duties

• Lead and manage the day-to-day functions for the Executive Managers
• Liaise and build relationships with internal and external stakeholders.
• Prepare reports, documentation and presentations, executive and board reports, agendas, meeting minutes and general correspondence.
• Manage travel and accommodation bookings including relevant fleet arrangements.
• Support with diary and email management

You will also be required to assist our Aldersgate & Murray Mudge homes with resident admission support.

This is a permanent full time role based in Adelaide CBD with outreach required to Glenelg & Felixstow.

This will include the following;

• Act as the first point of contact for prospective residents and their families.
• Assist with the admissions process, including documentation, assessments, and eligibility checks.
• Maintain accurate records of resident admissions and waitlists.
• Liaise with internal teams, residents, families, and external agencies.

About you

You will bring the following to this position:

• Relevant three-year degree (Business or equivalent) with two years relevant experience, or relevant Diploma (Business or equivalent) with three or more years’ experience, or substantial years of industry-specific experience.
• Demonstrated experience coordinating projects including scoping projects and key deliverables, project measurement and progress reports.
• High level customer service and stakeholder engagement skills
• Experience using Teams, Sharepoint & other MS Office suite applications. VISIO experience is highly regarded.

About Us

Uniting Communities is a leading not-for-profit organisation, working across South Australia through more than 90 community service programs. Our team of over 2000 staff and volunteers support and engage with more than 30,000 South Australians each year. We strive to build compassionate communities and great lives through community strengthening, quality service delivery and advocacy.

Why Work For Us?

• In addition to your salary, you can package up to $15,900 per year pre-tax and additionally a $2,650 Meals and Entertainment card.
• How could working for a Not-For-Profit impact your take home pay? Visit our salary packaging provider for details - Access Pay
• 12 Weeks Paid Maternity Leave
• 1 Week Paid Cultural Leave for Aboriginal & Torres Strait Islander Staff
• 1 Day of Community Engagement Leave

Check out our additional benefits at www.unitingcommunities.org

What Next?

Please attach a cover letter explaining why you want here, along with your current resume.

Closing date is midnight Sunday 30th March 2025. Apply early; closing date subject to change.

No Agencies Please

As an organisation, we are committed to protecting children, young people and vulnerable adults. All staff are required to work within our code of conduct and undergo relevant pre-employment checks.