About the Company:

Our client is a dynamic educational institution dedicated to fostering academic excellence, personal growth, and a strong sense of community. With a focus on combining comprehensive studies and extracurricular opportunities, the institution inspires students to reach their full potential. Their culture emphasises respect, collaboration, and lifelong learning in a supportive and inclusive environment.

About the Role:

Our client is seeking an experienced Executive Assistant to provide high-level support to the Principal and Head of Administration (HoA). This role involves managing correspondence, scheduling meetings, liaising with staff and parents, and assisting with school events. The ideal candidate will have strong organizational skills, attention to detail, and the ability to maintain confidentiality. A background in administrative support, excellent communication skills, and alignment with the school’s values are essential.

Your responsibilities will include:

• Provide secretarial/administrative assistance to the Principal/HoA, including managing correspondence, the diary, and telephone calls.
• Liaise with members of the College and staff regarding communication and meetings with the Principal/HoA.
• Coordinate with teaching and non-teaching staff as needed.
• Arrange appointments for parents (current and prospective) with the Principal as required.
• Direct inquiries to relevant members of the College Executive and Leadership Team.
• Assist with student interactions as required by the Principal/HoA.
• Understand the school structure to respond to all inquiries professionally.
• Assist in organizing school functions and events.
• Provide support at the front desk and relieve reception when necessary.
• Support the Principal in effectively leading the school.
• Build relationships with staff, students, and the wider school community.
• Ensure all communications with the school are welcoming and supportive.
• Maintain accurate records, databases, and files for the Principal/HoA.
• Prepare presentations and printed material as required.
• Prepare and distribute agendas, take minutes, and manage paperwork for various meetings.
• Ensure all necessary documentation for meetings and appointments is available.
• Review the College calendar proactively to assist in event planning.

Requirements:

• Provide high-level administrative support to the Principal and HoA.
• Manage correspondence, scheduling, and meetings while ensuring effective communication with staff, students, and parents.
• Assist with organizing school events and functions in alignment with the Principal/HoA's objectives.
• Maintain confidentiality and professionalism when handling sensitive information.
• Demonstrate strong organizational skills, attention to detail, and the ability to work both independently and as part of a team.
• Align with the College's values, vision, and ethos in all aspects of the role.

How to apply

Click APPLY or email your resume to [email protected]. For a confidential conversation, please call Mollie on 0415 031 988.

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