We are a successful independent real estate agency with a high performing team of 12 lead agents. Our Indooroopilly team is looking for an administrative assistant to form the backbone of their operation.

You will be extremely hands-on in a busy, fast-paced, exciting and challenging role. We are looking for a proactive individual with superior administration skills, highly motivated, disciplined and with a desire to succeed. Your focus will be across all aspects of the business, and through commitment and determination, we will provide you significant room for growth.

If you are organised and efficient, thrive in an administrative role you can make your own, and have an interest in real estate and property, hit that Apply button now!

Your responsibilities will include:

• Process new listings and communicate timelines with vendors
• Schedule photos and copywriting
• Co-ordinate compliance with vendors
• Create open home files including draft contracts
• Oversee property launch process
• Communicate open home times with vendors
• Prepare open home collateral
• Draft offers and reports
• Build Auction Boards and prepare auction material
• Process contracts
• Arrange pre-settlement inspections with vendors and buyers

• Calendar management
• Preparation of appraisal files
• Listing management
• Maintain Upcoming Listings and Current Stocklist spreadsheets
• Maintain stock of marketing collateral ie Team Booklet, Residential Reports, Bidding Guides
• Review and create processes to enable smooth operations and clear communication between team members and clients

Qualities you possess:

• Administration experience is essential. Minimum 2 years experience in any admin role is required. Real estate experience is not necessary, but would be highly advantageous.
• High level of spelling & grammar. Neat handwriting, competent speller (without spellcheck)
• Bilingual: Ability to speak Mandarin or another language would be desirable.
• Intermediate to Advanced computer skills, especially with Microsoft Outlook and Word; typing speed of at least 40wpm.
• Teamwork: willingness to assist and support others as required and get on with team members.
• Time management/organisation: accomplish objectives effectively within time frame given, and carry out administrative duties within portfolio in an efficient and timely manner.
• Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience.
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
• Customer service focused: committed to providing exceptional customer service across all channels – written, phone and face to face.
• Commerciality: ability to apply knowledge in a practical, commercial manner.
• Located in Western Suburbs: living locally is preferred.
• Having own reliable vehicle is essential

Please include with your application a Cover Letter explaining your motivation to apply for the role and how your previous life and career experience will benefit you in this role.

If you have an admin background and are looking to break into real estate sales, this could be your pathway. Alternatively, you're an admin whiz who thrives in a busy environment. Either way, this is your chance to become a key member within one of Brisbane's highest performing real estate agencies.