Executive Assistant – Part Time – 1 Year Contract

$95K package including Super – Pro rata (2 days a week)

About Us

We are an innovative insurance brokerage and claims management company unique to the industry. Our expertise includes Discretionary Mutual Funds (DMFs), corporate and private insurance broking, claims management, and workers' compensation. Despite being a compact team, we serve a diverse clientele.

About the Role

Supporting the Managing Director/CEO, this position calls for an experienced Executive Assistant capable of balancing multiple priorities while delivering seamless executive support. This is a 1-year contract role, covering maternity leave. The position is part-time, requiring in-office presence two days a week (Tuesday and Thursday) at our CBD office location.

Key Roles and responsibilities

• Efficiently manage and coordinate the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the MD and internal/external stakeholders, handling calls, emails, and correspondence.
• Organise and prepare materials for meetings, take detailed minutes, and ensure follow-up on action items.
• Prepare board materials, prepare agendas, take minutes, and track action items for quarterly board meetings.
• Draft, review, and edit documents, reports, and presentations as needed.
• Oversee office operations, including maintaining supplies.
• Handle sensitive information with discretion, maintaining the highest level of confidentiality.
• Assist with special projects, conducting research, compiling data, and preparing reports.
• Track and report on the MD’s expenses, ensuring timely reimbursement and accurate record-keeping.

What you will need to succeed

You will be an assistant accountant with the following credentials

• 2+ years of experience as an Executive Assistant, ideally with board-level exposure.
• Experience in the general insurance industry or a comparable sector is a plus but not essential.
• High proficiency in MS Office Suite (PowerPoint, Outlook, Word, Excel).
• Experience with InDesign and board governance software (Onboard, Diligent) but not essential.
• Capable of handling highly confidential information with discretion and professionalism.
• Excellent problem-solving skills, keen attention to detail, and a proactive mindset.
• A warm and approachable personality with outstanding communication skills.

What you’ll get in return

• You will be working within an organisation that values their staff and constantly looks at opportunities to promote their staff interna

How to apply

Click "Apply for this job" to submit your application or send your resume directly to Jasmine Petty at [email protected]

If you have any questions or wish to have a confidential conversation about this role, please contact Jasmine Petty at [email protected]