Working with a high performing executive specialsing in 3 Major Industries (Design/Construction, Fitness Industry and Hospitality Industry). This is an opportunity for an experienced and highly professional Executive Assistant to enjoy a highly varied and challenging role. This is a friendly and supportive environment that will see you engaging with a high performing team across a private company environment.

Your duties in this role will include:

• Extensive diary management for the Director
• Travel booking and arrangement (as required)
• Project follow up (Internal Projects & External Projects)
• Stakeholder liaison and management
• Presentation preparation using MS PPT for Business Development Opportunities (as required)
• Expense reporting and BAS preparation
• Minute taking and meeting arrangement
• Project documentation and liaison
• Send invoices through XERO upon completion of jobs.
• Generate Account Receivable and Accounts Payable reports through Xero.
• Assist in weekly meetings regarding current projects, status of live jobs, quoted works, future projects, sales leads and invoicing.
• Assistant and PA to director, taking notes, preparing emails, quotes and reports.
• Filtering email enquiries, quote requests, project related information to director and project supervisor.
• Answer phones and email enquiries daily.
• Train, manage and provide leadership to your team and delgate tasks.
• The ability to understand and manage payroll, COGs, revenue Management.
• Contribute to annual budget and Sales and Marketing Business plan to help all businesses grow
• Recruit and Induct new staff and fill in the graps across the businesses requiring assistance
• Conduct staff briefings, weekly WHS meetings and P&L meetings
• Provide financial summary reports to relevant parties

This is a challenging role with a very busy company director and entrepreneur who is diversied across the Architecture & Construction Industry, Fitness Industry and Hospitality Industry. Your success will be governed by your experience working with fast-paced executive and understanding the need to pre-empt their needs on an ongoing basis. You will have experience with proactive diary management and stakeholder liaison, as well as outstanding interpersonal skills and a track record of understanding the unique needs of C-Suite executives. Experience taking minutes, drafting correspondence and managing a very busy diary is vital.