• UQ Business School in the Business, Economics and Law Faculty, UQ
• Full-time (100%), permanent position
• Base salary will be in the range $91,658.60 - $98,330.37 + 17% Superannuation (HEW Level 6)
• Based at our vibrant St Lucia Campus

About This Opportunity

Are you an organized and proactive professional with a passion for providing high-level administrative and executive support? The UQ Business School is seeking a dedicated Executive Assistant to support our Head of School (HOS). In this pivotal role, you will not only manage essential administrative tasks but also play a key part in driving strategic initiatives and fostering engagement with a diverse range of stakeholders.

Key responsibilities will include:

• Executive Assistance: Provide proactive support to the Head of School, including calendaring, executive travel coordination, handling communications and enquiries from a wide range of internal and external stakeholders and preparation of correspondence and presentations.
• Committee support: Coordinate committee meetings, including scheduling, documentation, and liaison with partners.
• Administrative, financial and project support: Handle day-to-day office operations, organise and manage relevant financial matters and delegations, organise functions and events as required, contribute to projects, and undertake other duties as needed.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $5.75 a day)
• Salary packaging options

About You

• A degree with subsequent relevant experience; or extensive experience in executive support;
• Excellent verbal and written communications skills with high attention to detail and the ability to draft documents, reports and submissions. Demonstrated project and resource management, organisational and administrative skills and ability to manage multiple priorities and projects.
• Excellent interpersonal skills and a collaborative working style in engaging in close and genuine partnerships with multiple stakeholders at all levels.
• Demonstrated ability to work independently and/or as part of a team and manage multiple tasks often working to tight timeframes.
• Excellent critical thinking and problem-solving skills and demonstrated ability to be adaptive and innovative in pursuing solutions in a dynamic, multifaceted work environment.
• Advanced computer literacy skills, including experience with a wide range of software applications.
• Level of sensitivity when dealing with confidential matters.
• An understanding of, or the ability to acquire knowledge of University operations, policies and procedures.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia etc.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Karen Teitzel - [email protected]

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Sunday, 9 March 2025 at 11.00pm AEST (R-48432). Please note that interviews have been tentatively scheduled for 14 March 2025.