Our Organisation

The Sydney Harbour Federation Trust is responsible for the management of Sydney Harbour sites including Cockatoo Island in Sydney Harbour, Woolwich Dock and Parklands in Woolwich, Sub Base Platypus in North Sydney, Georges Heights, Middle Head and Chowder Bay in Mosman, North Head Sanctuary in Manly, Marine Biological Station in Watsons Bay and Macquarie Lightstation in Vaucluse.

Our mission is to “bring to life our natural and cultural heritage and provide a lasting legacy for all Australians through conservation, remediation and the adaptive reuse of places in our care”.

Sites that were for many years hidden away from public view are now open for all, containing an extraordinary mix of historic buildings, magnificent harbour views, pristine natural landscapes and defence heritage. These public spaces and parklands now offer major events, exhibitions, venue hire, accommodation, tours and business tenancy.

Role Overview

The Events & Venue Production Officer will contribute to and sometimes lead Harbour Trust community events and internal programming, as well as provide operational and logistical support for partnership and third-party events as needed. This may include managing service requirements (power, water, sewer), waste and cleaning, barge scheduling, equipment needs, and manual handling for short-term activations across our sites.

The Events & Venue Production Officer is adaptable and highly organised, capable of managing several projects simultaneously, within budget and on time. The role reports to and works closely with the Events & Venue Managers and will need to actively and positively engage with internal stakeholders at the Harbour Trust, the community, private sector, other levels of government, and agencies.

Role Accountabilities

• Plan and coordinate Harbour Trust community events like Sunset Sessions and Chair’s Xmas Party.
• Share Event Notification briefs, internal event plans, liaise with external providers, and action all relevant stakeholder communications.
• Assist with event-related media and marketing materials.
• Provide accurate and timely reports and review and ensure execution of event documentation (schedules, site plans, WHS documentation, transport management plans, waste and cleaning, barging schedules).
• Provide logistical support for contractors and event organisers, ensuring heritage asset protection and public safety.
• Provide on-site supervision for entire event period, ensuring compliance with licence agreements and WHS standards.
• Conduct and report on venue inspections, filing WHS documentation.
• Manage event site inspections, repairs, and maintenance, logging work orders in Asset Easy.
• Manage Harbour Trust event furniture and equipment, ensuring proper use, storage, cleanliness and return.
• Be an ambassador for the Harbour Trust and maintain excellent stakeholder relationships.
• Conduct site inductions with all venue users and contractors prior to them coming to the site.

Salary and Benefits

• $80,418 to 86,851 per annum, plus superannuation.
• Healthy lifestyle cash benefit.
• Access to: EAP, Flu Shots, Volunteer leave, study leave, learning and development opportunities.

Selection Criteria

• Plan and coordinate Harbour Trust community events like Sunset Sessions and Chair’s Xmas Party.
• Share Event Notification briefs, internal event plans, liaise with external providers, and action all relevant stakeholder communications.
• Assist with event-related media and marketing materials.
• Provide accurate and timely reports and review and ensure execution of event documentation (schedules, site plans, WHS documentation, transport management plans, waste and cleaning, barging schedules).
• Provide logistical support for contractors and event organisers, ensuring heritage asset protection and public safety.
• Provide on-site supervision for entire event period, ensuring compliance with licence agreements and WHS standards.
• Conduct and report on venue inspections, filing WHS documentation.
• Manage event site inspections, repairs, and maintenance, logging work orders in Asset Easy.
• Manage Harbour Trust event furniture and equipment, ensuring proper use, storage, cleanliness and return.
• Be an ambassador for the Harbour Trust and maintain excellent stakeholder relationships.
• Conduct site inductions with all venue users and contractors prior to them coming to the site.
• Satisfy a Police Check
• Hold Australian citizenship or residency or appropriate visa.
• Current Driver’s licence

Desirable Criteria

Experience with BOOKABLE online ticketing and booking is highly regarded.

**Does this role sound like you? We want to hear from you! **

How to apply?

Please visit https://www.harbourtrust.gov.au/careers/ for full position description. To apply, email HR@harbourtrust.gov.au the following:

• Cover letter, outlining why you want the role, and how you address selection criteria (max 2 page)
• CV, outlining your experience, qualifications and education.

Applications close 5pm, 12 March 2025.

Only shortlisted candidates will be contacted.

The Sydney Harbour Federation Trust is an equal opportunities employer and we encourage applications from indigenous Australians, people from non-English speaking backgrounds and people with disabilities. Information about the Harbour Trust can be found at www.harbourtrust.gov.au