The Position
In this dynamic role, you'll provide top-tier executive support to the senior leadership team, helping to achieve the overarching goals and priorities of the organization. You’ll be instrumental in developing and maintaining a smooth and efficient office environment, fostering strong relationships with staff, stakeholders, and external partners. Your proactive approach will be key, anticipating needs, coordinating high-level meetings, managing documentation, and organizing official visits with ease and professionalism.

The Person
We are looking for an agile and adaptable individual, open to change and passionate about exploring innovative ways of working. Leadership is at the core of everything we do, and we seek someone who displays this quality at every level. You will be a natural collaborator, working to deliver impactful results while upholding the personal drive and integrity that’s essential in a public sector environment.

• You thrive in complex environments and excel at balancing multiple priorities to ensure tasks are completed efficiently and to a high standard.
• You maintain composure under pressure and take initiative to anticipate needs while exercising sound judgement and discretion.
• With exceptional attention to detail, you possess strong written and verbal communication skills, delivering high-quality work consistently.
• You approach your work with discretion, a strong sense of responsibility, and a friendly, approachable demeanor.
• You are a team player, building and maintaining positive relationships with both internal staff and external stakeholders.
• You confidently act as the liaison between leadership and staff at all levels, ensuring seamless communication and coordination.

Key Responsibilities

1. Provide high-level executive support through a range of administrative, coordination, and scheduling tasks.
2. Manage branch performance reporting, including preparing executive meeting papers and board agenda documents.
3. Coordinate ministerial briefings and correspondence, ensuring compliance with guidelines, and maintaining quality control over all communication.
4. Facilitate effective communication and collaboration with both internal and external stakeholders, representing leadership in all matters.
5. Contribute to the development, evaluation, and improvement of business administration systems and support staff in understanding relevant policies and procedures.

Desirable Qualifications/Experience

• At least five years of experience in public sector administration or a related field.
• Applicants must hold Australian Citizenship and current National Police Clearance

This is a short term role across 2 seperate periods -

1. First period: 22 April 2025 – Friday 16 May 2025
2. Second period: 30 June 2025 - 29 October 2025

The assignment will require fulltime hours based in Townsville. Hourly rate of $43 + super applies.

To express interest, please Apply Now by clicking the available link.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

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