About Us:

At Every1 Counts, we are not just an accounting firm – we are a passionate team dedicated to making a meaningful difference in the lives of our clients and in our community. Our company motto is ‘ Numbers Matter But So Do You’, We believe in providing personalized, insightful, and high-quality services that drive real results. This allows us to build outstanding relationships with our clients. As we continue to grow, we are looking for a motivated Administration Assistant to join our dynamic team and contribute to our mission.

Role Overview:

We are seeking a detail-oriented and proactive Administration Assistant to provide essential administrative support within our accounting firm. This role is perfect for someone who is organized, efficient, and eager to make a positive impact. You will work closely with our team to ensure smooth day-to-day operations, assist with client communications, and help maintain a productive work environment.

We are looking for someone who can work anywhere from 18-25 hours per week, ideally 3-5 days per week.

Key Responsibilities:

• Assist with scheduling appointments, meetings, and maintaining calendars.
• Handle incoming calls and emails, responding to inquiries and redirecting them as needed.
• ATO and Mail Management
• Prepare and manage documents, reports, and client files with attention to detail.
• Coordinate office supplies, equipment, and ensure the office runs smoothly.
• Assist with bookkeeping tasks, invoicing, and maintaining accurate records.
• Support the accounting team with administrative tasks as required.
• Help prepare materials for client meetings, presentations, and reports.
• Provide a welcoming and professional experience for clients and visitors.
• Prepare Social Media Posts
• Support the team in driving the company’s mission to make a difference for clients and the community.

Key Skills & Qualifications:

• Proven experience in an administrative or office assistant role (preferably in an accounting or finance environment).
• Strong organizational and multitasking abilities with a keen attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with accounting software (Xero) is a plus.
• A proactive, positive attitude with a desire to contribute to a team-focused environment.
• Ability to handle sensitive information with discretion and confidentiality.
• A passion for making a difference and supporting a mission-driven organization.

Why Join Us:

• Impact: Be a part of a company that strives to make a real difference for clients and in the community.
• Supportive Environment: Join a collaborative team that values innovation and forward-thinking.
• Development Opportunities: Access to training and development to help you grow within the company.
• Work-Life Balance: Flexible working hours to ensure you maintain a healthy work-life balance.
  

At Every1 Counts, we’re more than just accountants – we’re change-makers. If you’re looking for a role where your work matters, and you’ll be part of a supportive, impactful team, apply today!

To Apply:
Please submit your resume and a cover letter detailing your experience and why you’d be a great fit for this role via seek or by email to [email protected]. In your cover letter please also answer the following question: ‘if you could invite 3 people to dinner, who would they be and why?’

Every1 Counts is an equal-opportunity employer and is committed to creating a diverse and inclusive workplace. We encourage applications from all qualified individuals.