About the role

We are seeking an experienced and friendly full time Receptionist to join our team at O'Brien Winter Partners in Newcastle NSW 2300. As a full-time Receptionist, you will be the first point of contact for our clients, providing exceptional customer service and administrative support across the organisation.

What you'll be doing

• Welcoming and greeting clients in a warm and professional manner
• Responsible for diary management and scheduling court dates
• Handling incoming phone calls, emails and correspondence in a timely and efficient manner
• Organising and maintaining client files and keeping accurate records
• Maintaining the reception area and ensuring it is presentable at all times
• Providing general administrative support, including opening and closing files, filing, photocopying and data entry, daily mail, banking and archiving procedures.
• Assisting with the coordination of meeting rooms and catering as required
• Performing other ad-hoc duties as requested by the management team

What we're looking for

• Previous experience as a Receptionist in a Legal Firm (an advantage)
• Excellent communication and interpersonal skills with the ability to engage with a diverse range of clients
• Strong organisational and multitasking abilities with attention to detail
• Ability to work effectively in a fast paced environment and maintain confidentiality
• Strong time management and ability to work to deadlines
• Proficient in using Microsoft Office suite, including Outlook, Word and Excel
• A positive, friendly and professional attitude with a commitment to delivering high-quality service
• Familiarity with LEAP Legal software is ideal but not a requirement.

Remuneration will be discussed with the successful applicant and will be based on prior experience and as in accordance with the Legal Services Award.

If this sounds like the opportunity for you, please forward your cover letter and resume to [email protected]