• Rural Clinical School
• Full-time, permanent position.
• Base salary will be in the range $74,534.32 - $79,026.19+ 17% Superannuation (HEW Level 4)
• Based at our Hervey Bay Campus

About This Opportunity

An exciting opportunity has arisen for an Administrative Assistant to offer comprehensive facility coordination and administrative support to the Rural Clinical School Wide Bay Learning Community.

This role involves providing exceptional customer service, reception duties, and administrative support, while liaising with both internal and external stakeholders. Additionally, the position will ensure the smooth and efficient operation of student accommodation, office procedures, logistics, and maintenance of high standards.

Key responsibilities will include:

• Support the Facility Coordinator with building maintenance, student accommodation management, and ensuring compliance with health and safety standards, act as a liaison for accommodation concerns.
• Coordinate meetings, events, and administrative tasks, including document management, financial processes, and staff onboarding, ensuring smooth operations.
• Assist Clinical Skills Educators with equipment setup, stock monitoring, and ordering supplies to support the clinical skills program.

Location and Reporting

• This position is located at Rural Clinical School, Hervey Bay Regional Clinical Unit and reports to the Facilities Coordinator.
  

For a full position description please contact: [email protected]

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• Salary packaging options

Faculty of Health, Medicine and Behavioural Sciences

The newly established Faculty of Health, Medicine and Behavioural Sciences will be an interdisciplinary powerhouse of innovation and collaboration to lead integrated solutions to the needs of the communities we serve locally and globally. UQ offers one of the widest ranges of health and behavioural sciences programs of any Australian university, and the ambition for this new Faculty will be to will be to leverage its unified suite of esteemed schools, institutes and centres to unlock opportunities within UQ and with external partners

About You

• A diploma with subsequent relevant experience or financial administrative experience or an equivalent combination of relevant experience and/or education training
• At least 2 years' experience in facility coordination, project management or similar. Experience in managing building management and operations will be highly regarded.
• Proven ability to manage competing priorities, work autonomously and meet deadlines whilst maintaining a high level of customer service.
• Strong written and verbal communication and interpersonal skills, with the ability to listen, understand and interpret client's space needs.
• Excellent problem solving and analytical skills, and ability to work with a high level of accuracy.
• Demonstrated experience and skills utilising various information technology systems, including Microsoft Office suite, Archibus integrated facilities management platform and StarRez or similar.
• Good understanding of current health and safety regulations and the demonstrated practical application of regulations to ensure compliance.
• Proven adaptability and ability to work both independently and as part of a team.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check,

Questions?

For more information about this opportunity, please contact Senior Manager, Rural Clinical School, Clare Butters [email protected]

For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Tuesday 25th February at 11.00pm AEST (R-48378). Please note that interviews have been tentatively scheduled for 4th March.