About us

ClearSky Allied Health is an innovative and thriving allied health and support coordination organisation operating out of Brisbane with participants across Southeast Queensland and, through telehealth, nation-wide. Our growing team represents over 150 years of experience across a variety of disciplines. Driven by our values of respect, integrity, resilience, collaboration, and excellence we bring a creative and tailored approach to developing solutions for our clients.

The quality of our work is reflected through a clear understanding of our purpose. We describe our purpose through ClearSky Allied Health’s vision, mission, and values.

Description of the Job Role

The position of Administration Officer reports directly to the Administration Coordinator while providing high-quality support and administration to the broader business.

Employment Conditions

The successful appointee’s working hours will be 9:00am to 5:00pm Monday to Friday, although there may be some variation from time to time to ensure critical management and continue care of clients.

Responsibilities

• Provide administrative and clerical support to the ClearSky business
• Apply high attention to detail, accuracy and produce high quality work in-line with organisation standards
• Maintaining electronic and hard copy administrative systems and records
• Answering phones in a professional manner, and routing calls as necessary
• Provide administrative advice to care staff as required
• Perform high speed and accurate data entry
• Updating and distributing office phone register/list as required
• Responding and actioning emails appropriately and in a timely manner
• Faxing, scanning, mailing, and filing documents
• Maintaining the office space and re-stocking office supplies
• Contribute to staff meetings and promote the exchange of information throughout the organisation
• Contribute to the operational environment and culture of ClearSky to clearly demonstrate ownership of and commitment to the corporate vision, the capacity to deliver business objectives cost-effectively, accountability for results, a commitment to safety and continuous improvement, adherence to contemporary ‘best practice’ care management and a team approach to operations
• Maintain strict confidentiality in relation to the organisation’s client and corporate data and information
• Maintain a safe and non-discriminatory workplace while adhering to safe work practices

Person Specification

• Minimum 3 years’ experience in a similar role
• Post-secondary qualifications in business or related field would be highly regarded but not essential. A willingness to develop skills and a genuine interest in learning are a priority.
• Demonstrated ability to multi-tasks and complete duties within strict time-fames while providing a high-level attention to detail
• Demonstrated level of competence in the utilization of Microsoft Office Suite.
• Demonstrated high level of communication, interpersonal, negotiation and personal presentation skills, particularly in relation to positively managing the interface between field and office staff
• Demonstrated critical thinking and ability to plan and provide updates and status of important documents that have strict deadlines
• Ability to work within a challenging and innovative work environment
• Ability to take initiative, thorough note taking and have excellent interpersonal skills
• Ability to prepare agendas for meetings based on relevant issues
• Ability to anticipate, plan and provide good judgement with decision making

To learn more please visit our website at www.clearsky.au

ClearSky Allied Health is an equal-opportunity employer, promoting diversity and inclusion. We appreciate all applications received, but please note that only shortlisted candidates will be contacted for further consideration.