We are a busy and growing Gastroenterology Practice.

We are seeking an experienced Medical Secretary to work permanent part-time 2 days per week (Thursdays and Fridays) at our East Melbourne rooms. Ideally the applicant will have 1-2 years’ experience working in a Medical Practice, preferably a Specialist Practice.

The successful applicant will be responsible arranging patient appointments, answering phone enquiries, and any other administrative tasks required for the smooth management of the practice. We will expect you to be professional and helpful whilst assisting our doctors with their requirements. You will possess Excellent attention to detail and demonstrate excellent organisational and multi-tasking skills. You will be confident working independently and approach your work in a proactive manner. Ideally you will have problem solving skills. You will work with the support of the Practice Manager. Covering staff leave may occasionally be required.

Experience working with BlueChip and Medical Director would be highly advantageous, along with a good knowledge of Microsoft Word and Microsoft Outlook. The ability to audio type will also be advantageous, but not strictly required. Immediate Start is preferred but can be negotiated for the right applicant.

Key responsibilities include:

Meet and greet patients.

• Assisting our doctors with their requirements, chasing up test results etc.
• Entering and maintaining patient details (using BlueChip software).
• Uploading referrals, creating new patient files and new Doctor files.
• Scanning and filing.
• Patient invoicing and receipting and processing Medicare claims.
• Use of the EFTPOS terminal and cash handling.
• Diary management, adding appointments for follow up consults and Endoscopy bookings.
• Emailing patients appointment confirmations and preparation for Endoscopies.
• Ad hoc administrative duties