Administration Officer - Mandatory Training

• Permanent, part time 0.8 FTE (32 hours per week)
• Opportunity to work with and support a passionate and committed team of professionals
• This position will primarily be based at Fitzroy campus.

About the Role
You will support Education and Learning by providing a high level of technical and administrative support to enhance and improve the education functions specifically in relation to the Mandatory Training program.

The position consists of two portfolios: Provide adhoc general administration services, and be a functional administrator for the unit's mandatory training and competencies program.

• Provide administrative services for the Education & Learning Unit
• Data entry of completed training provided by Education & Learning Educators and Trainers, including Educators and Trainers across SVHM campus.
• Efficiently manage a large amount of information and ensure the integrity of the data to conform with hospital accreditation.
• Resolve discrepancies in data.
• Review and respond to queries related to mandatory training as the first point of contact.

Classifications for this position will range from HS2 - HS21 ($66,768.00 - $73,811.92 per annum).

Your Contribution

• Proven experience in administrative roles, with a strong track record of supporting daily operations.
• High proficiency in computer systems, with a demonstrated ability to quickly learn new software programs and stay current with updates.
• Advanced skills in Microsoft Excel, including complex functions and data management.
• Exceptional communication skills, both written and verbal, to effectively interact with colleagues, clients, and stakeholders.
• Demonstrated experience in providing excellent customer service, ensuring client satisfaction.
• Strong organizational skills with the ability to assess workload, prioritize tasks, and meet deadlines in a fast-paced environment.
• Possession of a current National Criminal History Check, or the willingness to obtain one.

What we Offer

• Salary Packaging - Increase your take home pay!
• Employee Assistance Program
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Staff Health Centre
• Discounts and Promotions always available through our Foundation
• Career development & advancement encouraged
• Culture of continuous improvement

About Education and Learning
St Vincent's Education and Learning provides a range of Education and Learning services to staff and students across the health service. The educational team members are based across multiple campuses including Fitzroy, St George's Hospital Kew, St Vincent's on the Park East Melbourne, Caritas Christi Hospice Kew and Port Phillip Prison.

Working at St Vincent's
St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.