📍 Location: Hazelmere
⏳ Hours: 4 days per week | 25-30 hours

🌱 Join us in restoring landscapes and empowering communities!

Are you passionate about creating a greener, healthier planet? Do you thrive in dynamic environments where no two days are the same? Trillion Trees Australia is looking for an organised and proactive Office Administrator to join our team on a part-time basis.

About Us

Trillion Trees Australia is a not-for-profit organisation dedicated to restoring landscapes, rebuilding habitats, and empowering people to take action against climate change. With a rich history of community involvement, we’re committed to creating a greener future.

About the Role

As the Office Administrator, you’ll be the glue that holds our operations together, supporting membership management, volunteer coordination, events, compliance, and general office administration. Your role will be pivotal in keeping our operations organised and effective, ensuring compliance with legal requirements and enabling us to achieve our mission.

Key Responsibilities

📌 General Office & Compliance

• Manage reception duties – greeting visitors, answering calls, and monitoring the general inbox
• Maintain office supplies, oversee site maintenance, and liaise with service providers
• Ensure compliance with legal and organisational requirements, including AGM and Board preparations
• Assist with ACNC and other not-for-profit governance matters

🌿 Membership & Volunteer Administration

• Manage and update membership and volunteer databases, including renewals and compliance records
• Track volunteer attendance, Working with Children Checks, and induction processes
• Liaise with Centrelink and support agencies for volunteers

📅 Event & Financial Administration

• Coordinate event bookings, catering, and logistics, and assist on event days
• Support invoicing, petty cash reconciliation, and financial administration
• Assist with HR processes, such as staff inductions and training compliance

About You

We’re looking for someone who:

• Has strong interpersonal skills and can build positive relationships with team members, volunteers, and community stakeholders
• Is highly organised, with the ability to manage multiple tasks efficiently
• Is detail-oriented, ensuring accuracy in reporting, record-keeping, and compliance
• Is empathetic, patient, and enjoys working with people from diverse backgrounds
• Thrives community-driven environment and is happy to assist across various departments
• Shares our commitment to environmental restoration and sustainability
• Has availability for occasional weekend or after-hours events and meetings
• Would enjoy travelling to our planting sites to assist at planting events.

Key Technical Skills

• Proficiency in Microsoft Office Suite
• Experience with database management
• Basic knowledge of accounting software
• Strong organisational and file management skills
• Understanding of NFP/Board compliance requirements (desirable)

Why Join Us?

🌏 Be part of a passionate team driving meaningful environmental change
🎯 A dynamic role where every day is different
🤝 Work in a supportive, community-focused environment
🕒 Flexible working hours to suit your lifestyle

How to Apply

If you’re ready to use your skills to make a difference, we’d love to hear from you! Please send your CV and a cover letter outlining your suitability via Seek.