• $72,847.06 Full Time Base Salary (pro-rated for part-time hours) + Super + Generous NFP Salary Packaging options
• Full time or Part time (25 hours split over 4-5 days per week)
• 2 year contract with a view to permanency
• Based in Prahran, Melbourne

About the Baker Institute
Baker Heart and Diabetes Institute is an independent, internationally renowned medical research facility. Our work extends from the laboratory to wide-scale community studies with a focus on diagnosis, prevention and treatment of diabetes and cardiovascular disease.

The Opportunity
We are looking for an enthusiastic and motivated Accounts Payable Clerk to join our Finance Team. The appointee will be responsible for managing the invoice processing, preparing payment runs, setting up new supplier accounts, Purchase order maintenance. Provide assistance to the Finance Team and actively participate in Finance Projects.

We are looking for an enthusiastic, motivated Accounts Payable Clerk with excellent communication skills to join our Finance Team.

Duties
In this role you will be expected to:

• Review all incoming invoices to ensure that they meet ATO tax invoice requirements and in accordance with Institute policy.
• Export incoming invoices from Outlook to Xtracta and review imported data for accuracy.
• In TechnologyOne CiA, review purchase orders for coding accuracy and then confirm the correct purchase order and goods receipt have been matched against the imported invoice.
• Ensure all non-purchase order invoices have the correct approval
• Prepare cheque payments and monthly international payments if required.
• Perform Expense Management System tasks authorisation of claims and uploading of files into the finance system.
• Principally on a fortnightly basis, prepare payment runs for review by the Senior Bookkeeper.
• Upload payment run files from TechologyOne to the bank.
• Enter new supplier details in to relevant systems.
• Continually monitor the status of purchase orders
• Assist TechnologyOne CiA users with queries in relation to purchase order creation, amendments and goods receipting.
• Communicate and assist Purchasing with queries in relation to the purchase order system.
• Assist with supplier accruals and prepayments.
• Review all incoming supplier statements to ensure that all listed invoices have been received and are in process.
• Prepare supplier aging report and statement reconciliation.
• Provide assistance to other Finance team members as requested.
• Actively participate in Finance projects as and when they occur.
• To manage the AP inbox
• Appropriate filing of all electronic and paper correspondence.
• Complete testing of accounts payable process for system upgrades.
• Assist with Accounts Receivable duties as and when required.
• Proactive attendance at team meetings and attendance at all relevant seminars and staff meetings.
• This role may be directed to perform other duties by the manager/supervisor from time to time and it is a condition of employment that this role complies with any such reasonable requirement.

Skills and Experience

• A Certificate IV in Accounting and Bookkeeping would be advantageous but not essential.
• Minimum 2 years’ experience in an accounts payable or similar administrative role.
• High level attention to detail with a proven ability to review processing of invoices and support documentation for accuracy.
• Demonstrated ability to manage conflicting priorities and meet tight deadlines without compromising accuracy.
• A willingness to proactively resolve processing issues as they arise.
• Proven record as an effective team member.
• Experience within a similar type of Finance environment that requires complex coding of invoices.

Benefits
Working at the Baker Institute offers flexibility, generous salary packaging, an employee assistance program, and an active social club as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

How to Apply

Applications should include a current resume with details of 2 professional referees, quoting reference (SF01). We are reviewing applications as they are received so if you think you're the right person for this role, we'd love to hear from you. For a position description or further information, please visit our website at: https://www.baker.edu.au/career

To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.

Please note offers of employment are subject to satisfactory background checks and the successful candidate will be required to undertake a police check prior to commencement in the position.

We will close this job ad as soon as we have enough applicants so, please apply without delay.

The Baker Institute is an Equal Opportunity Employer and we encourage interest from Aboriginal and Torres Strait Islanders for roles within the Institute. We value diversity, inclusivity, gender equity and we promote family friendly practices. We are a proud recipient of an inaugural Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE).

Contact details:

HR Team

Baker Heart and Diabetes Institute

[email protected]