Join a family owned Canberra surveying company where you'll work closely with our directors and take ownership of the systems, processes and operations that keep our business running.

This is a broad and central role that combines financial administration, human resources, compliance, systems management, project administration and daily business operations. You'll play an important role in improving how we operate, supporting our team and helping ensure the business continues to grow smoothly.

We're looking for someone who is organised, proactive and enjoys taking ownership. At Ellipse Surveying, we believe great people are the foundation of a great business. We value a positive attitude, teamwork and a willingness to improve processes, solve problems and support those around you.

You don't need to tick every box to apply. If you have transferable skills, a strong understanding of business operations and a willingness to learn, we encourage you to submit an application.

About us

Ellipse Surveying is a Canberra business delivering construction and land surveying services across the ACT and surrounding NSW. We are a team of 11 who embrace technology, value efficiency and take pride in looking after our people. While we continue to grow, we’ve worked hard to maintain the friendly, supportive culture that makes Ellipse a great place to work.

Key Responsibilities:

Financial Management

Prepare and lodge BAS and manage all ATO obligations, including PAYG and STP

Administer superannuation payments and ensure ongoing compliance

Manage company's accounts through Xero, including reconciliation, accounts payable, invoicing through Xero Projects

Monitor accounts receivable and follow up outstanding debtors

Prepare, submit, and track progress claims through PayApps

Human Resources & People Management

Oversee all human resources functions, including recruitment, onboarding, offboarding, payroll, leave requests and staff records

Develop, implement, and maintain company policies and procedures

Project & Business Administration

Establish and maintain project administration

Coordinate project procurement and assist with the preparation and submission of fee proposals, tenders, and RFT responses

Assist with client bookings, quoting, and project coordination

Provide daily support to directors and senior staff across scheduling, correspondence and project coordination

Administer Microsoft 365 user accounts and licensing, including setting up new staff, maintaining access, and managing software subscriptions

Manage document control, including templates and the SharePoint and OneDrive folder structure

Manage all company insurances and business compliance, including workers' compensation and business insurance renewals and the Secure Local Jobs Code

Oversee Work Health and Safety (WHS Plans and SWMS) requirements across jobs and the office

Equipment & Office Operations

Manage the company vehicle fleet, including registrations, servicing, and insurance

Order and manage equipment, office supplies, and staff uniforms

Maintain survey equipment calibration and compliance records

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Experience/skills

Proven experience in business operations, HR, office management, or finance administration

Strong working knowledge of Xero, including payroll, reconciliation, and projects

Sound understanding of BAS, PAYG, superannuation, and ATO obligations

Familiarity with insurance renewals, procurement, and business compliance

Confident in Microsoft 365 suite and Adobe Acrobat

Excellent organisational skills and strong attention to detail

Effective communication skills and the ability to work independently

Construction or surveying industry experience preferred (not essential)

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What makes us different?

Flexible work hours: 5 hours per day, Monday to Friday, designed to support work life balance.

Flexible working arrangements: Remote or work from our Dickson office.

Small team, big impact: Your ideas are heard and your contribution matters.

Shape how we operate: You'll have the autonomy to identify improvements, implement better processes and make a genuine impact on how the business operates.

Varied and meaningful role: Work across finance, people, systems and operations in a role where every day is different.

Friendly, down to earth culture: A team where people enjoy coming to work.

Professional development: We invest in our people through training and relevant courses to help you expand your skills and continue developing in the role.