Key Responsibilities

Facilities Management

Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.

Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly

Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc

Transport Management

Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors

Project Management

Provide support to the project team for new renovation and upgrading works.

Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.

Familiar with HDB requirements and processes related to facilities upkeep, renovations, and compliance matters

Administrative functions

Perform sourcing, evaluation of quotations and seek approval for purchases.

Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients

Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements

Coordinate and support the renewal of contracts and agreements required for the operations

Support other administrative activities and events

Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc

Support all administrative works such as managing card access, printing and phone line management, etc

Other administrative duties as assigned

JOB HOLDER REQUIREMENT

Diploma in any discipline (or equivalent).

Minimum 5 years of relevant work experience for diploma holders.

Candidates without the stated qualification but with substantial relevant experience may also be considered.

Proficiency in Microsoft Office 365 applications (Outlook, SharePoint, Word, Excel, PowerPoint) is preferred.

Possession of own transport will be an added advantage.

Proactive, detail-oriented, with strong communication and interpersonal skills; able to work effectively both independently and as part of a team