About the role

To carry the finance function day to day: transactions captured accurately and on time, documentation complete, payments processed cleanly, funds correctly tracked, and records ready for audit. You would work closely with the Deputy Director, who holds budgeting and Board reporting, and with programme leads who own their project budgets. This is a self-directed role. You would own the close, make the technical judgements and deal with the auditors directly. It is not a processing role with someone checking behind you, and it needs someone who has closed a full set of accounts on their own before.

Key responsibilities

Record income and expenditure in QuickBooks Online, coded to chart of accounts, project, fund and site

Process staff expense claims (approx. 80 to 100 lines per month), checking supporting documents and approvals against the Finance Policy and following up on incomplete submissions

Process supplier invoices (approx. 10 to 20 per month) and payments to part-timers and contractors (10 to 15 per month), within a monthly payment run of up to 30 items

Complete the three-way match against quotation, delivery order and invoice before payment processing

Prepare payment instructions and act as maker in DBS IDEAL, with approvals per the authorisation matrix

Record incoming donations and grant receipts, issue acknowledgements and receipts, and maintain donor and grant records

Perform monthly bank reconciliation and maintain records of signing authorities

Own the monthly close end to end, completed by the 10th calendar day of the following month

Prepare and post judgement entries: accruals, prepayments, revenue recognition on the percentage of completion basis, depreciation and lease accounting

Own the year-end close, completed by end May

About you

Has closed a full set of accounts on their own before

Able to make technical judgements independently

Experience with fund accounting and funder reporting

Knowledge of Finance Policy application, including authorisation matrix, procurement thresholds and expense claim requirements