Tenders & Business Support Coordinator

Aboriginal Land Care
South Guildford, Perth WA
$80,000–$85,000 + superannuation + annual 10% bonus opportunity
Full-time

About Aboriginal Land Care

Aboriginal Land Care is a growing Indigenous-owned environmental contracting company delivering revegetation, natural area maintenance, weed management, ecological restoration and land management services throughout Western Australia.

We work with local governments, State Government agencies, environmental organisations and commercial clients to deliver high-quality environmental outcomes while supporting meaningful Aboriginal employment and participation.

Due to continued growth, we are seeking an organised and capable Tenders & Business Coordinator to join our office team.

About the Role

This is a varied role combining tender coordination with broader day-to-day business operations support.

You will take primary responsibility for commencing and coordinating tender submissions, including reviewing requirements, preparing initial responses, gathering supporting information and managing deadlines.

You will work closely with the Director and Operations Coordinator throughout the tender process. Support will be provided with pricing, technical methodologies, project experience, operational information and final submission reviews.

Outside of tenders, you will assist with quoting, project administration, client documentation, compliance, reporting and other day-to-day business requirements.

The role reports to the Director and works closely with the Operations Coordinator, who is the company’s operational 2IC.

Key Responsibilities

Tenders and Submissions

Review tender, quotation and expression-of-interest opportunities

Prepare tender response structures and initial drafts

Identify mandatory requirements, response schedules and deadlines

Coordinate supporting information from management and other team members

Prepare capability, methodology, project experience and Indigenous participation responses

Maintain tender registers, templates, evidence folders and submission records

Format, proofread and complete final submission checks

Business Operations Support

Assist with preparing quotes, pricing schedules and client proposals

Support the Director and Operations Coordinator with day-to-day business requirements

Assist with project setup, administration and client reporting

Prepare work scopes, project documentation and internal instructions

Maintain licences, insurances, accreditations and compliance records

Update company policies, procedures, templates and capability documents

Assist with procurement, supplier coordination and document control

Help maintain operational records, schedules and project information

Follow up outstanding information, actions and documentation

Assist with continuous improvement of internal business systems and processes

Provide general administrative and business support as required

About You

We are looking for someone who is highly organised, reliable and comfortable taking responsibility for progressing important work.

You will ideally have:

Strong written communication and document preparation skills

Excellent attention to detail

The ability to manage multiple deadlines and changing priorities

Confidence using Microsoft Word, Excel, Outlook and shared filing systems

Strong proofreading, formatting and administrative skills

The ability to understand detailed tender and client requirements

A proactive approach to following up information and completing actions

The ability to work independently while collaborating closely with management

A practical and flexible approach to assisting across the business

Strong organisational and problem-solving skills

Previous experience in tender preparation, quoting, project coordination, contract administration, business administration or government procurement will be highly regarded.

Previous environmental industry experience, particularly within natural area management, bushland maintenance, revegetation, weed control or ecological restoration, would be a significant advantage.

Experience working with local government, State Government, civil contractors or environmental service providers would also be highly regarded.

What We Offer

Salary of $80,000–$85,000 plus superannuation

Annual bonus opportunity of 10%

A permanent full-time position within a growing Indigenous business

Direct support from the Director and Operations Coordinator

Practical training in our tender processes, services and project delivery

A varied role covering tenders, quoting and business operations

The opportunity to take ownership of the tender coordination function

Exposure to all areas of the business

Career development as the company continues to grow

A supportive and close-knit team environment

Meaningful work contributing to environmental restoration and Aboriginal employment outcomes

Apply

Please submit your resume and a short cover letter outlining your relevant experience and why you would be suited to the Tenders & Business Support Coordinator position.

Applicants with strong writing, coordination and business administration experience are encouraged to apply. Candidates with previous natural area management or environmental contracting experience are strongly encouraged to apply.