Governance Administration Officer

Support Council's statutory responsibilities for access to information, privacy and governance compliance.

Permanent part-time opportunity (21 hours per week) with RDOs and Fitness Passport access.

Salary from $73,561.18 - $79,301.70 pro rata plus 12% Superannuation.

Make a Difference Where You Work

Willoughby City Council is seeking a motivated and detail-oriented Governance Administration Officer to support Council's governance, information access and privacy functions.

This is an exciting opportunity to contribute to the integrity, transparency and accountability of Council's operations. Working within the Governance, Risk and Compliance team, you will assist with the administration of access to information requests, privacy matters, statutory registers, proactive disclosure obligations and broader governance processes that support effective decision-making across the organisation.

Why Join Us?

Make an Impact on Good Governance: Support key governance, privacy and information access functions that strengthen transparency, accountability and trust across Council.

Develop Your Governance Expertise: Gain hands-on experience working with GIPA, privacy legislation, compliance frameworks and governance processes in a dynamic local government environment.

Be Part of a Collaborative Team: Join a high-performing Governance team that values integrity, continuous improvement, professional development and shared success.

About the Role

As the Governance Administration Officer, you will:

Support the processing of formal and informal access to information requests under the Government Information (Public Access) Act 2009 (GIPA), Privacy and Personal Information Protection Act 1998 (PPIP) and Health Records and Information Privacy Act (HRIPA).

Assist with proactive disclosure initiatives, including the preparation and publication of Council's open access information obligations.

Maintain statutory information access resources including the Agency Information Guide and Disclosure Log.

Support privacy complaint management processes, including maintaining registers and reporting requirements.

Provide administrative and meeting support including registers, records, permits, agendas, minutes and governance documentation.

Assist with training and awareness activities relating to governance, privacy and access to information.

Contribute to governance, probity and compliance frameworks that support effective decision-making across Council.

Actively participate in the Governance team's work program and support continuous improvement initiatives.

What You’ll Bring

Essential

Experience in local government or a related regulatory environment.

Strong administrative and records management skills, including experience with EDMS and CRM systems, preferably TechnologyOne.

Sound judgement and discretion when handling confidential and sensitive information.

Demonstrated ability to research, analyse and prioritise work to meet deadlines.

Knowledge of GIPA, PPIP, HRIPA and associated recordkeeping obligations.

Ability to support the preparation and publication of open access information.

Strong written and verbal communication skills with the ability to work effectively with a range of stakeholders.

Ability to work collaboratively within a team environment and contribute to shared outcomes.

Desirable

Familiarity with proactive disclosure practices or data breach notification frameworks.

Experience supporting meetings, including agenda preparation, minute-taking and action tracking.

How to apply

Visit https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers to apply or learn more including all about the range of benefits on offer at Willoughby.

For more information, contact: Melinda Aitkenhead, Governance Lead at [email protected] or on +61 • •••• •038

Applications should address all the key responsibilities outlined in the Position Description. The Position Description (PD) is located in the Job Attachments section of the job listing.

Successful candidates may be required to undertake pre-employment screening including police and qualification checks.

Applications close: Sunday, 30 August 2026 at 11:30pm

Applications need to be submitted in PDF format.

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community – one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities – including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.