• Join a highly regarded, well-established creative agency
• Buzzing inner-city location | Close to public transport
• Energetic, social & genuinely fun team culture

The Opportunity

We’re partnering with a highly regarded independent creative PR agency to find an exceptional Office Manager to become the heartbeat of their Melbourne office. This is an energetic, social and collaborative team working with some of Australia’s most recognisable brands across beauty, luxury, retail, automotive and major events.

Far from a traditional corporate environment, the office is creative, fast-paced and always on the go. They’re looking for someone who will embrace the energy, take genuine ownership of the space and pride themselves on making the office a brilliant place to work.

The Role

This is a hands-on role for someone who notices the little things and gets them sorted before anyone needs to ask. You’ll oversee the day-to-day running and presentation of the office while providing broader administrative and operational support across the business.

Your responsibilities will include, but are not limited to:

• Taking ownership of the presentation, organisation and smooth day-to-day running of the office
• Managing suppliers, maintenance, office stock, facilities and general workplace requirements
• Overseeing mail, couriers, deliveries and incoming and outgoing correspondence
• Coordinating meeting rooms, internal meetings, travel and broader team logistics
• Providing occasional diary and administrative support to the leadership team
• Supporting onboarding, offboarding and general people administration
• Maintaining business records, subscriptions, databases and shared drives
• Coordinating IT equipment, system access and requests alongside external providers
• Providing broader business and administrative support, working closely with Finance and leadership as required
• Getting involved in team events, quarterly activities and office celebrations

The Expertise

We’re genuinely open when it comes to background. You may already be an Office Manager or come from administration, operations, executive support, hospitality or another fast-paced environment where organisation and exceptional service are second nature.

You will bring:

• Exceptional attention to detail and strong organisational skills
• A proactive, hands-on approach and genuine willingness to get involved
• The confidence to take ownership and keep multiple priorities moving
• A warm, personable nature and desire to contribute to the wider team and culture
• Confidence managing suppliers, stakeholders and senior leaders
• Strong capability across Microsoft 365 and Google Workspace
• The ability to remain calm, practical and solutions-focused in a busy environment

The Next Step

If you’re looking for an opportunity where you can become an integral part of the team, make the role your own and bring your organisational skills into a fun, creative environment, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia.
We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.