About Us

We are a well established Engineering Manufacturing company based in Cavan SA committed to providing exceptional products and services to our customers primarily within the Mining and Heavy engineering industries. We are looking for an experienced and motivated Office and Administration Manager to lead a small team and oversee the day-to-day administrative and financial operations of the business.

This is a hands-on role that combines office management, team leadership, bookkeeping, and process improvement. You will work closely with the Director, sales and Operations Team to ensure the business operates efficiently and continues to grow.

This role is a Permanent position and will initially support a short-term maternity leave position and will evolve.

Key Responsibilities

Team Leadership

Lead, mentor and support a small Administration Team.

Train new staff and ensure company procedures are followed.

Foster a positive, collaborative and accountable team culture.

Office & Administration

Oversee the day-to-day running of the office.

Develop and maintain administrative systems, policies and procedures.

Maintaining equipment and asset registers.

Coordinating office supplies, consumable purchasing, facilities, maintenance and service providers.

Monitoring licences, certifications, training records and document expiry dates

Identify and implement process improvements to increase efficiency - this will involve working with the team to implement an ERP system

Finance & Bookkeeping

Oversee Accounts Payable and Accounts Receivable processes.

HR Administration, onboarding, Timesheet processing, Payroll, superannuation and statutory compliance.

Perform bank and balance sheet reconciliations.

Monitor cash flow, customer credit limits and overdue accounts.

Prepare monthly management reports and support month-end processes.

Operations Support

Work closely with the Operations Team to ensure customer jobs are processed and invoiced accurately.

Assist with customer account setup, supplier management and contract administration.

Support business projects and continuous improvement initiatives.

Skills & Experience

Previous experience (5 years minimum preferred) as an Administration Manager, Office Manager or Senior Administrator.

Sound bookkeeping and accounting knowledge.

Experience with Reckon preferred but not compulsory

Strong understanding of Accounts Payable, Accounts Receivable, payroll and reconciliations.

Excellent organisational and time management skills. A proactive, solutions-focused approach.

Strong leadership and people management experience.

Excellent communication and problem-solving skills.

High level of accuracy and attention to detail.

Strong skills particularly in Microsoft Office (Excel, Outlook and Word).

What We Offer

Full-time permanent position (non-hybrid)

Competitive salary based on experience.

Supportive and collaborative team environment.

Opportunities to improve systems and contribute to business growth.

Long-term career development within a growing company.

How to Apply

If you are a leader who enjoys improving processes, supporting people and maintaining high standards, we would love to hear from you.

This is a doer's role, someone who leads a small team but is happy to roll their sleeves up to support the business

Please submit your resume together with a cover letter outlining your experience and why you are the right fit for this role.