About the Role

We are seeking an organised and proactive Part-Time Administration Assistant to support the daily operations of our construction business. This role is ideal for someone looking for a flexible part-time opportunity who thrives in a fast-paced environment, has strong attention to detail, and can confidently support both site and office teams.

Working on a part-time basis, you will assist with general administration, documentation, scheduling, compliance tasks and communication between key stakeholders, helping keep our day-to-day operations and projects running smoothly and efficiently.

Noting this role does have the potential to be full time for the right candidate.

Key Responsibilities

Office & Administrative Support

Manage incoming calls, emails, and general enquiries.

Maintain office supplies, filing systems, and document organisation.

Prepare correspondence, reports, and meeting agendas.

Project & Site Support

Assist with project documentation, including SWMS, safety forms, permits, and subcontractor onboarding.

Update and maintain project registers (RFI logs, variations, site diaries, etc.).

Coordinate deliveries and communicate with suppliers when required.

Scheduling & Coordination

Support scheduling of trades, subcontractors, and site meetings.

Update calendars, job timelines, and internal communication channels.

Track and follow up outstanding project tasks.

Finance & Compliance Administration

Assist with accounts payable/receivable, purchase orders, and invoicing.

Collect and record timesheets and job cost data.

Ensure compliance documents are received and up to date (insurances, licences, safety certificates).

Customer & Stakeholder Communication

Provide high‑quality customer service to clients, subcontractors, and internal teams.

Support handover pack preparation and client documentation.

Skills & Experience

Essential

Previous administration experience (construction or trades industry preferred).

Strong computer skills, including MS Office (Word, Excel, Outlook).

Excellent communication and organisational abilities.

Strong attention to detail and accuracy.

Ability to work independently and manage competing priorities.

Desirable

Experience with construction software (e.g., Procore, HammerTech)

Knowledge of WHS requirements and construction compliance.

Basic accounts or bookkeeping experience (Xero/MYOB).