About the role

We are seeking a talented HR Assistant/Executive to join our Human Resources team at our Paya Lebar East location. As an HR Assistant/Executive, you will play a pivotal role in supporting our HR operations, employee engagement initiatives, and recruitment activities. This role is instrumental in ensuring the smooth functioning of our HR department and contributing to the overall success and employee satisfaction within Guthrie Engineering.

Key Responsibilities:

Provide administrative support to the HR department, including managing HR records, employee files, and documentation in compliance with relevant regulations

Assist in the recruitment process, including job posting, screening of applications, scheduling interviews, and coordinating with hiring managers

Support the onboarding and induction process for new employees, ensuring a smooth transition and positive first experience

Maintain and update employee databases and HRIS systems, ensuring data accuracy and confidentiality

Process and manage employee leave requests, attendance records, and payroll-related documentation

Assist in the organisation of HR training programmes, team building events, and employee engagement activities

Provide general HR support to employees, responding to queries and directing them to appropriate resources

Support the preparation of HR reports, performance metrics, and other documentation as required

Assist with policy implementation and ensure compliance with employment laws and company guidelines

Collaborate with various departments to support HR initiatives and projects

Requirement:

Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field

Proven experience as an HR Assistant, HR Executive, or similar HR support role, preferably within a consulting or generalist HR environment

Strong knowledge of HR functions, including recruitment, employee relations, performance management, and compliance

Proficiency in HR Information Systems (HRIS) and Microsoft Office applications, particularly Excel and Word

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English, with the ability to interact professionally with employees at all levels

Attention to detail and accuracy, particularly when handling sensitive employee information and documentation

A proactive and customer-service oriented mindset with a commitment to supporting employee satisfaction

Familiarity with Singapore employment laws and regulations is highly desirable

Experience in recruitment coordination and applicant tracking systems would be advantageous