1. Office & Facilities Management

Oversee day-to-day office administration and operations

Manage office facilities, common areas and dormitories (if applicable)

Liaise with landlords, property management companies, vendors, and service providers

Ensure office premises comply with safety, cleanliness, and regulatory standards

2. Administrative Operations

Develop and implement administrative policies, procedures, and systems

Maintain proper documentation, filing systems, and company records

Handle procurement of office supplies and assets; monitor inventory

Manage contracts, service agreements, and renewals

3. Management Support

Provide administrative and logistical support to senior management / directors

Coordinate meetings, schedules, and internal communications

Assist management in handling confidential and sensitive matters

4. Budget and Financial Management:

Prepare and monitor project budgets, ensuring cost control and profitability.

Approve expenditures, manage contracts, and negotiate with suppliers and vendors.

Address and resolve budget discrepancies and financial challenges.

5. Team Leadership:

Supervise and lead project managers, site supervisors, and support staff.

Recruit, train, and evaluate employees, fostering a productive and collaborative work environment.

Resolve disputes and challenges between team members or stakeholders.

6. Staff & Resource Coordination

Supervise and guide administrative staff (if applicable)

Coordinate company accommodation, transportation, and staff facilities

7. External Liaison & Communication

Act as the main point of contact for external parties (vendors, authorities, building management)

Handle correspondence with government agencies when required (e.g. MOM, Aspri and Service Providers)

8. Compliance & Risk Management

Ensure compliance with company policies and applicable regulations

Identify administrative risks and propose preventive measures

Support internal audits and management reviews when required

Minimum 5 years experience in HR and Finance.