About the Role

The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.

The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management. Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.

Key Responsibilities

· Prepare and draft fee proposals, quotations and engagement documents.

· Respond to and follow up client enquiries by telephone and email in a friendly, welcoming and professional manner.

· Maintain and improve document control systems and templates.

· Assist technical staff with document preparation and project administration.

· Compile document schedules, inspection records and reports.

· Manage and administer cloud platforms for inspections and bookings, including downloading and processing field data.

· Coordinate project documentation and filing systems.

· Assist with calendar management, meeting scheduling and booking inspections.

· Support administrative functions including correspondence, formatting reports and document production.

Essential Requirements

· Minimum 3 years Australian office administration experience.

· Very strong computer skills and the ability to work confidently across multiple software platforms, cloud systems and digital workflows.

· Advanced Microsoft Word, Excel and Outlook skills, including document formatting, file management, marcos, and professional email correspondence.

· Excellent written and verbal communication skills, with accurate grammar and a friendly, welcoming and professional manner.

· Strong attention to detail and document formatting ability.

· Highly organised, dependable and able to manage multiple priorities and follow tasks through to completion.
· Strong client liaison skills and confidence communicating with clients by telephone and email.

· Demonstrated ability to learn, adopt and efficiently use new computer platforms and systems.

· A friendly, mature, practical and team-focused approach.

· Mature-aged applicants are welcome to apply.

· A genuine interest in construction, buildings and the work undertaken by TCA.

Desirable Experience

· Previous legal, construction or design experience.

· Paralegal or legal administration experience.

· Document management systems and workflow software.

· CRM systems, automation platforms and AI tools.

· Calendar and project coordination experience.