DUTIES AND RESPONSIBILITIES

Your duties and responsibilities include the following:

Responsibilities:

1. Recruitment, Onboarding & Offboarding

Handle end-to-end recruitment, including job advertisements, candidate screening, interview arrangements, job offers and follow-up.

Prepare employment contracts and relevant HR documents for new hires.

Coordinate new employee onboarding and orientation.

Handle employee offboarding, including resignation/termination letters, exit clearance and related documentation.

Conduct or coordinate exit interviews where required.

2. Employee Administration

Prepare HR letters, including confirmation, probation extension, promotion, salary adjustment, transfer, warning and other employment-related letters.

Monitor employees’ probation and confirmation status and follow up with respective HODs.

Maintain and update employee personal records and HR system.

Monitor and update annual leave, medical leave, claims and other employee records.

Maintain proper and confidential personnel files and HR documentation.

3. Payroll, Compensation & Benefits

Process monthly payroll accurately and within the required timeline.

Check and reconcile overtime, allowances, deductions and other payroll-related items.

Administer employee compensation and benefits.

Handle employee claims and other payroll-related matters.

Coordinate with Finance on payroll and HR-related payments where required.

4. Training & Performance Management

Coordinate employee training and development programmes.

Register employees for courses and maintain training records.

Monitor and arrange workers’ CSOC, BCA CoreTrade and other mandatory courses/certifications, including registration, renewal and assessment requirements.

Maintain and monitor CoreTrade certification validity and arrange renewal or reassessment before expiry.

Support HODs in the performance appraisal process and follow up on completion.

5. Employee Relations & Engagement

Attend to employees’ enquiries on HR policies, benefits and employment matters.

Assist in handling employee grievances, disciplinary matters and warning letters.

Coordinate staff welfare, employee engagement activities and company events.

Communicate HR policies, announcements and other HR-related information to employees.

6. Foreign Worker Administration

Manage work pass applications, renewals, issuance and cancellations.

Arrange dormitory/accommodation for foreign workers.

Update workers’ residential addresses through MOM OFWAS.

Arrange pre-employment and renewal medical examinations.

Manage foreign worker insurance and security bonds.

Monitor foreign worker levy and submit levy waiver applications where applicable.

Monitor workers’ mandatory courses and certification validity.

Ensure foreign worker administration complies with MOM requirements.

7. Government & Statutory Matters

Submit government claims, including NS and Pro-Family Leave claims.

Complete and submit HR-related surveys required by MOM, IRAS, CPF Board and other relevant authorities.

Handle or support CPF, IRAS and other statutory HR matters where applicable.

Liaise with government agencies on employment and HR-related matters.

Ensure HR practices comply with the Employment Act and other applicable employment regulations.

8. Insurance Administration

Coordinate employee and foreign worker insurance renewals.

Submit and follow up on insurance claims where required.

Liaise and negotiate with insurers, brokers and service providers on insurance plans and coverage.

9. HR Policies, Reporting & Audit

Assist in reviewing and updating HR policies, procedures and employee guidelines.

Prepare and maintain manpower/headcount reports and organisation charts.

Prepare HR reports on recruitment, training and other HR matters as required.

Provide HR documents and information for internal and external audits.

Handle auditors’ HR-related enquiries and follow up on required information.

10. General HR Operations

Liaise with HODs, employees, government agencies, dormitory operators, training providers, insurers and other external parties.

Provide day-to-day HR administrative and operational support.

Maintain proper filing and confidentiality of HR information.

Support the immediate superior/HOD on HR projects and initiatives.

Perform any other HR-related duties and ad-hoc assignments as assigned by the HOD.

Requirements

· Diploma or Degree in Human Resource Management, Business Administration or related discipline.

· Minimum 3 years of relevant HR experience, preferably with a background in the construction industry.

· Good knowledge of Singapore Employment Act, MOM regulations and HR practices.

· Experience in payroll, CPF, employee income tax and work pass administration.

· Experience in handling foreign worker-related matters will be an advantage.

· Experience with Info-Tech HRMS will be an advantage.

· Good communication, interpersonal and organisational skills.

· Detail-oriented, responsible and able to work independently.