Mobilisation, Administration & Recruitment Support

ICS Group is looking for an experienced administration all-rounder to join our Belmont office and support our mobilisation team in getting workers to site, on time and fully compliant.

We're after someone with a strong administration background who can move seamlessly from area to area with a genuine can-do attitude — flexible, adaptable, and able to prioritise duties as assigned across the team. If you thrive in a busy environment where no two days are the same, this could be the role for you.

What you'll be doing

Reporting to our Mobilisation Manager, you'll take on responsibilities across three key areas:

Mobilisation Support

Coordinating worker mobilisations — flights, accommodation, site access and travel bookings

Collecting, checking and filing compliance documentation, licences, tickets and medicals

Ensuring workers are site-ready, compliant and mobilised on time

Recruitment & Onboarding

Assisting with recruitment activities and candidate coordination

Onboarding new workers and setting them up in our systems

Maintaining accurate candidate and employee records

Administration

General office administration, data entry, filing and email correspondence

Maintaining accurate records and documentation across our systems

Supporting the wider admin and recruitment team as required

What we're looking for

A strong administration background with proven experience across varied office duties

The flexibility to move between areas and switch tasks as priorities change

The ability to prioritise a varied workload and take direction from multiple team members

A genuine can-do attitude and willingness to pitch in wherever needed

Strong attention to detail — accuracy matters in everything we do

Solid confidence with Microsoft Office (Word, Excel, Outlook)

Good written and verbal communication

Reliable, punctual and able to work as part of a small, busy team

Full working rights in Australia (required)

National Police Clearance required (current, or willing to obtain)

Previous recruitment, administration or labour hire experience is an advantage but not essential

What's on offer

Standard hours Monday to Friday, 8:00am–4:00pm, with flexibility available once you're confident in the role

Full training and support from an experienced team

Convenient Belmont location with on-site parking

Genuine opportunity to grow your career in mobilisation, recruitment or administration

Please note this is a full-time, office-based role in Belmont — it is not a hybrid or work-from-home position.

If you're an experienced administrator who's detail-focused, adaptable and ready to take on a varied role, we'd love to hear from you. Apply now with your resume.