About us

MECADO TRADING PTE LTD is a dynamic and forward-thinking organisation dedicated to delivering excellence in trading and business operations. We pride ourselves on fostering a collaborative work environment where our team members are valued, supported, and encouraged to grow professionally. Our commitment to operational efficiency and customer satisfaction drives everything we do, and we seek individuals who share our passion for delivering quality results.

About the role

We are seeking an Administrative Executive to join our team on a full-time basis in the Downtown Core Central Region. This role is pivotal to the smooth functioning of our operations, providing essential administrative support that enables our business to run efficiently and effectively. As an Administrative Executive, you will be the backbone of our office operations, ensuring that all administrative processes are streamlined, well-organised, and aligned with company standards. This position offers the opportunity to work at the heart of our business, supporting multiple departments and senior management whilst managing diverse administrative responsibilities.

Key responsibilities

Managing office administration tasks including scheduling meetings, maintaining calendars, and coordinating with internal and external stakeholders

Providing comprehensive administrative support to senior management and various departments as required

Preparing and maintaining accurate records, files, and documentation in both electronic and physical formats

Handling correspondence, including emails, letters, and formal communications on behalf of the organisation

Coordinating office operations, including managing supplies, equipment, and facility arrangements

Supporting the organisation of meetings, events, and presentations, including preparing agendas and minutes

Processing administrative requests and ensuring timely completion of assigned tasks

Liaising with external vendors, service providers, and clients as needed

Maintaining confidentiality and adhering to data protection and information security policies

Contributing to continuous improvement of administrative processes and procedures

What we're looking for

Proven experience in an administrative role, preferably in a fast-paced commercial or trading environment

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English; proficiency in additional languages is advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software

Meticulous attention to detail and accuracy in all work undertaken

Ability to work independently as well as collaboratively within a team environment

Discretion and professionalism when handling sensitive and confidential information

Strong interpersonal skills and a professional demeanour when dealing with colleagues, management, and external contacts

Flexibility and adaptability to changing priorities and business needs

Diploma or equivalent qualification in Business Administration, Office Management, or a related field is preferred

What we offer

At MECADO TRADING PTE LTD, we believe in investing in our employees and creating a workplace where they can thrive. We offer a range of benefits designed to support your professional development and personal wellbeing:

Competitive salary package commensurate with experience and qualifications

Opportunities for professional development and career progression within the organisation

A collaborative and inclusive work environment that values contributions and rewards excellence

Flexible working arrangements to support work-life balance

Access to training and development programmes to enhance your skills

Health and wellness initiatives to support your overall wellbeing

A supportive team culture with regular engagement activities and recognition programmes

Apply now

If you are an organised, proactive professional looking to join a dynamic team and make a meaningful contribution to our business, we would love to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you are interested in this position. Join MECADO TRADING PTE LTD and become part of a team committed to excellence and growth.