[Job ID: 1610519]

Responsibilities

• Gather and consolidate project information, records, and documentation relating to quality, schedule, cost, change orders, manpower, safety, and environmental management.
• Maintain and administer an organised document control system to ensure accurate filing, tracking, and retrieval of project records.
• Manage Integrated Management System (IMS) documentation and support internal and external audit activities.
• Coordinate with project, safety, and environmental teams to monitor compliance with relevant standards and regulations.
• Attend project meetings, prepare supporting materials, record meeting minutes, and distribute key action items to stakeholders.
• Compile and prepare management reports covering project performance, costs, revenue, profitability, cash flow, progress, safety metrics, and operational updates.
• Analyse project and financial data, identify trends, and support continuous improvement initiatives through dashboards and reporting tools.
• Facilitate effective communication between management, project teams, and cross-functional stakeholders to ensure timely information sharing.
• Utilize Microsoft Office applications and reporting tools to present project information and insights effectively.

Requirements

[Must]

• Bachelor's Degree in Management, Hospitality, Engineering, Business, or a related discipline.
• Experience in project control, administration, document control, or a related function.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Basic knowledge of Microsoft Power BI, Power Apps, and Power Automate.
• Proficiency in Japanese language for reviewing project documents and correspondence in Japanese, as well as preparing meeting minutes and reports for Japanese-speaking stakeholders.

[Better to Have]

• Experience in document management, reporting, data consolidation, and administrative coordination.
• Basic knowledge of accounting principles, project cost control, budgeting, and financial reporting.
• Basic knowledge of labour and corporate law.
• Familiarity with construction project management principles.
• Basic data analysis and reporting skills.
• Familiarity with construction industry terminology and processes.
  
  

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yuta Nakamura
EA Personnel Reg. no.: R23117850
EA License no.: 07C5771